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[1. Call to Order and Announce a Quorum is Present.]

[00:00:03]

AND ANNOUNCED THAT WE DO HAVE A QUORUM PRESENT IF EVERYONE COULD PLEASE RISE AND JOIN ME IN THE PLEDGE OF ALLEGIANCE.

THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE FOR ALL.

THANK YOU AND PLEASE BE SEATED.

[3.1 Citizen's Comments.]

NEXT ITEM ON OUR AGENDA IS FOR CITIZENS COMMENTS, WHERE CITIZENS ARE ABLE TO COME UP AND SPEAK ON ANY ITEM THAT'S NOT ON THE AGENDA OR IS NOT SCHEDULED FOR A PUBLIC HEARING.

AND I HAVE A COUPLE OF CARDS HERE.

I HAVE NATHAN POLSKY FROM 1108 TIMBERLAKE LANE, WHO IS HERE IN REGARDS TO PUBLIC HEARING AGENDA ITEM FIVE TWO, SAYS HE DOES NOT WISH TO SPEAK, BUT HE IS IN OPPOSITION TO THAT ITEM. OK.

AND WE HAVE NATHAN POLSKY, WHO WANTS TO ALSO HE'S HERE IN REGARDS TO AGENDA ITEM FIVE POINT THREE, DOES NOT WISH TO SPEAK, AND HE'S IN OPPOSITION TO THE ACLARA ITEM ON THE AGENDA. AND THEN THE NEXT ONE THAT I HAVE IS BOB CUBBAGE.

BOB, DID YOU WANT TO SPEAK, I DO.

OK PLEASE COME FORWARD AND STATE YOUR NAME AND ADDRESS FOR THE RECORD, PLEASE.

MY NAME'S BOB CUBBAGE, I LIVE AT 804 FARM VALLEY DRIVE, ALLEN, TEXAS.

AND I WAS HERE I JUST WANTED TO GIVE SOME FEEDBACK TO THE CITY COUNCIL.

THE CITY, THROUGH THE COMMUNITY ENHANCEMENT DEVELOPMENT PROGRAM, OFFERED SOME PILOT PROGRAMS TO IMPROVE NEIGHBORHOODS, AND COTTONWOOD BEND WAS ONE OF THEM, WHICH IS WHERE I LIVE. I UNDERSTAND THEY'RE ALSO DOING.

I THINK IT'S FOUNTAIN PARK ALSO, I JUST WANT TO GIVE YOU SOME FEEDBACK ON THAT.

WE'VE GONE THROUGH IT.

THE I GUESS, THE PLANNING DEPARTMENT, THE COMMUNITY ENHANCEMENT DEPARTMENT, WHICH INCLUDES THE COMMUNITY PLANNING, WHICH INCLUDE DAVID STEPHANIE AND ERIN WERE THERE ON SATURDAY. WE HAD A SATURDAY CLEANUP AND WORK UP.

CODE COMPLIANCE WAS THERE, RAY AND TRACY WAS THERE.

ENVIRONMENTAL HEALTH WASN'T IN ATTENDANCE, BUT THEY WERE OVERSEEING THE PILOT PROGRAM.

AND ALSO FOR THE PROJECT AT COTTONWOOD BEND THERE WAS A BIG PARTNERSHIP WITH THE PARKS DEPARTMENT [INAUDIBLE] AND STEPHANIE.

THEY WORKED WITH US ON SATURDAY AND FOR THE PLANNING OF BEDS AND MATERIALS ASSOCIATION CLEANUP. IN ADDITION, THEY PARTNERED WITH THE COMMUNITY SERVICES DEPARTMENT KEEP ALLEN BEAUTIFUL FOR THE USE OF THE TOOL, TRAILER AND TRANSFER STATION WAIVERS.

IT WAS ACTUALLY A VERY SUCCESSFUL PROGRAM.

I WOULD SAY THE RESIDENTS IN THAT AREA REALLY APPRECIATED IT, AND I JUST WANTED TO GIVE YOU SOME POSITIVE FEEDBACK ON IT, ON HOW MUCH I BELIEVE THE CITIZENS BENEFITED FROM THAT.

AND I THINK FOR AREAS WHERE THERE AREN'T HOAS AND THESE ARE OLDER COMMUNITIES AND THEY'VE DETERIORATED OVER TIME, I THINK A PROGRAM LIKE THIS, IT'S REALLY GREAT TO HELP KEEP ALLEN STANDARDS UP AND BEAUTIFUL.

SO I WOULD ENCOURAGE YOU TO CONTINUE FUNDING EFFORTS LIKE THIS FOR OTHER COMMUNITIES.

SO I JUST WANTED TO GIVE YOU THAT FEEDBACK.

I REALLY APPRECIATE IT.

THANK YOU TO CITY COUNCIL.

CITY OF ALLEN. AND I'D JUST LIKE TO WISH YOU ALL A MERRY CHRISTMAS.

THANK YOU VERY MUCH, BOB. IS THERE ANYONE ELSE WISHING TO SPEAK ABOUT ANY ITEM THAT'S NOT ON OUR AGENDA OR NOT SCHEDULED FOR A PUBLIC HEARING? IF NOT, I'LL GO AHEAD AND MOVE TO THE BASICALLY A CONTINUATION OF CITIZENS COMMENTS, EXCEPT IN THIS CASE, I WOULD LIKE TO INVITE GEORGE [INAUDIBLE] TO COME FORWARD.

AND I WANT TO PRESENT TO HIM AN AWARD THAT WE TRIED TO GIVE TO HIM AT THE CITY OF ALLEN BOARD THERE WERE FIVE INDIVIDUALS THERE WERE FIVE INDIVIDUALS THAT WERE AWARDED THE MAYOR'S DISTINGUISHED SERVICE AWARD, AND GEORGE IS ONE OF THOSE FIVE.

AND SO I WOULD LIKE TO GO AHEAD AND PRESENT HIM WITH THE AWARD THIS EVENING.

OK. ALL RIGHT. IT'S GOING TO SAY [INAUDIBLE] GOT IT.

AND GEORGE IS SOMEBODY THAT HAS DONE A WHOLE LOT IN OUR COMMUNITY OVER A LONG PERIOD OF TIME. MANY OF YOU MAY KNOW HIM SPECIFICALLY FROM HIS MANY YEARS OF SERVICE ON THE COMMUNITY DEVELOPMENT CORPORATION BOARD, WHERE HE SERVED FOR PRESIDENT FOR MANY YEARS.

AND I THINK OVER HIS TENURE, HE ACTUALLY HELPED WORK ON PROJECTS THAT WERE EVENTUALLY FUNDED AND CONSTRUCTED THAT TOTALED OVER $81 MILLION.

[00:05:04]

SO HE DID A LOT OVER A LONG PERIOD OF TIME THERE THAT REALLY BENEFITED OUR COMMUNITY IN A LOT OF DIFFERENT WAYS.

BUT THERE ARE OTHER THINGS ABOUT GEORGE THAT MAKE HIM WELL DESERVING FOR THIS AWARD AS WELL. AND THAT IS IS THAT HE'S BEEN A LONG TIME MEMBER OF THE ALLEN ALLEN SUNRISE ROTARY CLUB, WHERE HE IS ACTUALLY ONE OF THE KEY SUPPORTERS AND COORDINATORS FOR THEIR FLAG PROGRAM. SO WHEN YOU DRIVE AROUND TOWN DURING ALL THE THE FLAG HOLIDAYS AND SEE THE ROTARY FLAGS OUT THERE, MOST OF THEM ARE ROTARY.

I KNOW KIWANIS DOES SOME OF THAT TOO, BUT THE ROTARY SUNRISE CLUB DOES WHAT 800 OR SO? ABOUT 800 FLAGS EVERY HOLIDAY.

AND HE'S BEEN VERY INSTRUMENTAL IN BUILDING THAT PROGRAM UP.

ONE THING THAT HE DOES AS KIND OF A SIDE THING WITH ROTARY IS IS HE ACTUALLY HELPED INITIATE A CHAPTER OF THE HEROES ON THE WATER PROGRAM, WHICH IS A PROGRAM THAT IS BASICALLY PROMOTES THERAPEUTIC ACTIVITIES FOR VETERANS, EITHER ACTIVE DUTY AND EVEN FIRST RESPONDERS AND THEIR FAMILIES.

SO A LOT OF THESE PEOPLE ARE VETERANS THAT THEY'VE GOTTEN OUT OF THE MILITARY.

THEY HAVE HAD MEDICAL ISSUES.

MANY OF THEM ARE EVEN AMPUTEES.

AND A LOT OF TIMES WHEN THEY GET OUT OF THE MILITARY, THEY JUST KIND OF WANT TO GO HOME, CLOSE THE DOORS, AND THEY JUST DON'T WANT TO SEE OR OR DEAL WITH OTHER PEOPLE.

AND THE HEROES ON THE WATER PROGRAM IS A SITUATION WHERE THEY TAKE KAYAKS, KAYAKS OUT TO A LOCAL LAKE.

THEY GO FISHING AND YOU'D BE SURPRISED AT JUST GETTING INDIVIDUALS OUT IN AN ENVIRONMENT LIKE THAT, HOW IT STARTS TO OPEN THEM UP AND YOU GET A CHANCE TO TALK TO THEM.

AND IT'S VERY THERAPEUTIC FOR THEM BECAUSE OF THAT, PLUS THE FACT THAT THEY'RE OUT DOING SOMETHING PHYSICAL AS WELL.

SO HE'S BEEN THE KEY PERSON BEHIND THAT PROGRAM FOR HOW MANY YEARS HAVE YOU DONE THAT? 10 YEARS SO AND I THINK IT'S A WONDERFUL PROGRAM AND ANYTHING LIKE THAT THAT HELPS ADDRESS THOSE NEEDS OF OUR VETERANS, I THINK IS JUST SOMETHING THAT'S OUTSTANDING.

HE'S ALSO BEEN INVOLVED IN SEVERAL BOND ELECTION COMMITTEES AND BOND PLANNING COMMITTEES.

HE'S BEEN ON THE SIGN CONTROL BOARD FOR A FEW YEARS.

HE'S BEEN ON THE LIBRARY BOARD FOR SIX YEARS.

HE WAS ON THE ALLEN LIBRARY ENDOWMENT BOARD FOR SIX YEARS.

HE'S BEEN ON THE BOARD OF TRUSTEES AND BUILDING COMMITTEE AT HIS AT THE CHURCH THAT HE ATTENDS, AND HE'S CURRENTLY AN ALLEN PARKS FOUNDATION MEMBER.

AND JUST TO GIVE YOU A LITTLE SNIPPET OF SOME OF THE PROJECTS THAT HE'S BEEN INVOLVED WITH ON THE CDC, HE'S BEEN INVOLVED WITH THE ALLEN EVENTS CENTER, THE ALLEN ALLEN HERITAGE VILLAGE RESTORATION, THE ALLEN VETERANS MEMORIAL PROJECT, BETHANY LAKES FISHING PIER, CELEBRATION PARK PHASE TWO, WHICH INCLUDED A LOT OF THE ALL FIELDS OF TENNIS COURTS, RESTROOMS, CONCESSIONS AND ALL THAT.

HE WAS ALSO ON THE DEMAND RESPONSE PARATRANSIT SERVICE.

HE ALSO HELPED ESTABLISH A TIF AGREEMENT FOR THE WATERS CREEK AT MONTGOMERY FARM.

HE WAS INVOLVED IN THE SIX CITIES TRAIL DEVELOPMENT.

HE WAS INVOLVED IN SPIRIT COMMUNITY PARK.

STEPHEN G TERRELL RECREATION CENTER.

TRAIL CONSTRUCTION AND CONNECTIVITY THROUGH THE PARK SYSTEM TRAIL MARKER PROGRAM, WATERS CREEK TRAIL AND BRIDGE CONNECTION WITH AN ADDITIONAL FIVE MILES OF HIKING BIKE TRAIL.

AND THE LIST GOES ON.

BUT I JUST WANT TO TELL YOU THAT GEORGE HAS BEEN AN OUTSTANDING CITIZEN, DOING A LOT OF DIFFERENT THINGS FOR OUR COMMUNITY, AND SO I FELT HE WAS VERY WORTHY OF BEING A RECIPIENT OF THIS AWARD, AND I'M GLAD, GLAD TO PRESENT IT TO HIM PUBLICLY TONIGHT.

SO CONGRATULATIONS.

[APPLAUSE] THANK YOU. THANK YOU.

THANK YOU. APPRECIATE IT. YOU COULD TAKE THE BOX IF YOU WANT TO.

NEXT ITEM ON THE AGENDA IS WE ARE IN RECEIPT OF THE 2021 CERTIFICATE OF ACHIEVEMENT FOR

[3.2 Receipt of the 2021 Certificate of Achievement of the Richard R. Lillie, FAICP Planning Excellence Program Presented to the City of Allen and the Community Development Department from the Texas Chapter of the American Planning Association.]

THE RICHARD R. LILLIE FAICP PLANNING EXCELLENCE PROGRAM AWARD AND MARC KURBANSADE, OUR COMMUNITY DEVELOPMENT DIRECTOR IS GOING TO PRESENT THAT TO THE CITY.

AND I THINK HE ALSO WANTS TO RECOGNIZE SOME INDIVIDUALS IN HIS DEPARTMENT.

YES, THANK YOU, MAYOR FULK, MEMBERS OF COUNCIL.

I WANT TO BEGIN JUST BY TAKING A MOMENT JUST TO READ THE PLACARD ITSELF AS PRESENTED, AND

[00:10:02]

I'LL PASS IT ALONG TO THE COUNCIL.

BUT THIS IS A CERTIFICATE OF ACHIEVEMENT.

THE RICHARD R. LILLIE FAICP PROGRAM FOR PLANNING EXCELLENCE I HAD THE OPPORTUNITY TO WORK WITH MR. LILLIE ON THE STATE BOARD IN MY PAST, AND IT'S A GREAT HONOR TO SEE THIS NAME ON THIS, FOR THOSE IN THE PLANNING FIELD.

HE'S CONTRIBUTED A TREMENDOUS AMOUNT TO THE FIELD OF PLANNING HERE IN TEXAS, BUT HE HAS PRESENTED THE CITY OF ALLEN RECOGNIZING A COMMITMENT TO PROFESSIONAL PLANNING BY CITY ADMINISTRATION, ELECTED AND APPOINTED OFFICIALS AND EXEMPLARY PROFESSIONAL STANDARDS DEMONSTRATED BY PLANNING STAFF.

I'LL PASS IT ALONG HERE.

THREE PARTS IN THAT THAT I JUST WANT TO TOUCH ON, ONE IS THAT AND THIS IS NOT AN ORDER OF IMPORTANCE, IT'S IN ORDER THAT THEY WERE WRITTEN INTO THE LETTER.

SO IT RECOGNIZES THE CITY ADMINISTRATION AND THEIR ROLE IN ACHIEVING THIS AWARD.

AND THAT GOES EVERYTHING FROM MR. ELLWANGER AND MR. STRONG TO OUR ASSISTANT CITY MANAGERS AND IN ALL THE DEPARTMENT HEADS.

BECAUSE AS AS YOU ALL KNOW, PLANNING KIND OF, SAY, HERDING CATS, WE'RE THE FACILITATORS, RIGHT? SO WE'RE KIND OF SIT AT THAT FOREFRONT AND TRY TO FACILITATE ALL THE DIFFERENT DEPARTMENTS THAT COME IN. AND SO WE GET THE OPPORTUNITY TO PRESENT TO YOU AT AT MEETINGS.

BUT OFTEN THAT IS HOURS AND HOURS OF WORK OF OTHER DEPARTMENTS THAT CONTRIBUTE TO US AND OUR SUCCESS OR OUR CRC AND OUR OUTREACH TO OUR OTHER PARTNERS THROUGH AISD AND FACILITATING THOSE ACTIONS.

SO THAT IS TRULY RECOGNITION OF OUR ADMINISTRATION [INAUDIBLE] MAKING US COMPLETE.

ELECTED AND APPOINTED OFFICIALS WHAT CONTRIBUTE US GETTING THIS AWARD IS DOING THE WORK.

THE COUNCIL ASKS STAFF TO DO THROUGH THE POLICY DIRECTIVES, WHETHER IT'S THROUGH UPDATING OUR COMPREHENSIVE PLAN OR OUR DOWNTOWN STEERING COMMITTEE THROUGH UPDATING PARKS AND RECREATION MASTER PLANS.

ALL THOSE THINGS THAT COME AS PART OF IT, THOSE CONTRIBUTE TO US TO BEING ABLE TO RECEIVE THIS. WE WERE ONE OF THE SEEING THE LETTER.

WE WERE ONE OF THIRTY FOUR CITIES IN THE ENTIRE STATE THAT DID RECEIVE THAT RECOGNITION.

THE THIRD PART OF THAT IS THE EXEMPLARY OF PROFESSIONAL STANDARDS DEMONSTRATED BY PLANNING STAFF.

AND SO I KNOW, YOU KNOW, MOST OF THESE FOLKS AS THEY PRESENT TO YOU, BUT NOT ALL OF THEM.

SO I'M ASKING THEM TO STAND UP REALLY QUICK.

OUR FULL PLANNING STAFF AND I'M GOING TO GO FROM YOUR RIGHT TO YOUR LEFT.

MS. [INAUDIBLE], OUR PLANNING MANAGER.

MS. JESSICA JOHNSON, OUR PLANNER.

JORDAN [INAUDIBLE], OUR PLANNING TECHNICIAN [INAUDIBLE] RUSSELL, OUR PLANNER.

WITH THIS STAFF REALIZED GOES INTO THAT ALSO IS OUR EDUCATION AND EXPERIENCE.

IT GOES INTO ACHIEVING THAT YOU'RE LOOKING AT AMONG OUR PLANNING STAFF, A TOTAL OF FIVE BACHELOR'S DEGREES, FIVE MASTER'S DEGREES, TWO AICPS OR AMERICAN INSTITUTE OF CERTIFIED PROFESSIONALS. THAT'S KIND OF HOW YOUR STAFF IS STACKED AND BRINGING THE CASES FORWARD TO YOU. SO WE'RE WE'RE SMALL, BUT WE PACK PACK A PUNCH AND WE TRY TO TRY TO DO OUR BEST.

BUT OUR RECOGNITION HERE IS IT WAS GREAT TO RECEIVE THIS, THIS LETTER OF RECOGNITION, REALLY KIND OF CAPSTONE US, CERTAINLY AT THE END OF THIS YEAR, THE CAPSTONE KIND OF SOME OF THE HARD WORK WE'RE DOING BECAUSE YOU DON'T GET A CHANCE TO SEE THAT SOMETIMES YOU'RE SO FAR INTO THE WEEDS TO BE ABLE TO TAKE A MOMENT AND BREATHE AND SEE KIND OF WHAT YOU'VE DONE. BUT THANK YOU FOR LETTING ME PRESENT THAT AND THANK TO OUR STAFF.

[APPLAUSE] CONGRATULATIONS. THANK YOU, MARC APPRECIATE THAT.

[4. Consent Agenda.]

THE NEXT ITEM ON OUR AGENDA IS TO CONSIDER THE CONSENT AGENDA, WHICH IS OUR ITEMS THAT ARE CONSIDERED ROUTINE OR NON-CONTROVERSIAL.

SO WITH THAT, I WILL ASK THE CITY SECRETARY, THE DEPUTY STATE SECRETARY, WHO IS ROCIO GONZALEZ, AND SHE WILL READ THOSE ITEMS INTO THE RECORD.

THE FOLLOWING IS A SUMMARY OF THE CONSENT AGENDA.

PLEASE REFER TO THE POSTED AGENDA FOR FULL DETAILS.

ITEM FOUR POINT ONE APPROVE MINUTES OF THE NOVEMBER 9TH REGULAR CITY COUNCIL MEETING.

FOUR POINT TWO APPROVE MINUTES OF THE NOVEMBER 15TH SPECIAL CALLED CITY COUNCIL MEETING TO CANCEL CANVASS THE ELECTION.

FOUR POINT THREE APPROVE MINUTES OF THE NOVEMBER 30TH SPECIAL CALLED CITY COUNCIL MEETING. FOUR POINT FOUR ADOPT RESOLUTION NUMBER.

THIRTY EIGHT EIGHTY ONE DASH TWELVE DASH TWENTY ONE R APPROVING A LEGAL SERVICES CONTRACT WITH MCKOOL SMITH, ASHCROFT SUTTON REYES AND KOREIN TUILLERY TO REPRESENT THE CITY IN ITS CLAIM AGAINST NETFLIX, HULU, DISNEY DTC AND OTHER VIDEO SERVICE PROVIDERS FOR NONPAYMENT OF FRANCHISE FEES.

FOUR POINT FIVE ADOPT ORDINANCE NUMBER THIRTY EIGHT EIGHTY TWO DASH TWELVE DASH TWENTY ONE. ADOPTING AN AMENDMENT TO THE HOME RULE CHARTER APPROVED BY THE VOTERS AT AN ELECTION HELD ON NOVEMBER 2ND, 2021.

[00:15:01]

FOUR POINT SIX ADOPT RESOLUTION NUMBER THIRTY EIGHT POINT EIGHTY THREE DASH TWELVE DASH TWENTY ONE R.

AMENDING AUTHORIZED CITY REPRESENTATIVES TO CONDUCT TRANSACTIONS AND INQUIRIES WITH TEXPOOL. FOUR POINT SEVEN ADOPT RESOLUTION NUMBER THIRTY EIGHT EIGHTY FOUR DASH TWELVE DASH TWENTY ONE R.

AMENDING THE CITY'S PERSONNEL POLICIES AND PROCEDURES.

FOUR POINT EIGHT AWARD BID AND AUTHORIZE A CONTRACT WITH J.R.

STELZER FOR CUSTER WATER TOWER AND CUSTER GROUND NUMBER ONE EXTERIOR REPAINT AND MINOR TANK REPAIRS IN THE AMOUNT OF SEVEN HUNDRED AND FORTY THREE THOUSAND ONE HUNDRED AND EIGHTY EIGHT DOLLARS.

FOUR POINT NINE AWARD BID AND AUTHORIZE A CONTRACT WITH D&G QUALITY ROOFING FOR LABOR EQUIPMENT AND INSTALLATION IN THE AMOUNT OF FOUR HUNDRED AND FORTY FIVE THOUSAND FIFTY DOLLARS. AND WITH THE GARLAND COMPANY FOR MATERIALS IN THE AMOUNT OF SIX HUNDRED AND FIFTY EIGHT THOUSAND TWO HUNDRED AND FOUR DOLLARS FOR ROOF REPLACEMENT AT THE ALLEN CITY HALL AND THE MUNICIPAL COURT PARKS AND RECREATION BUILDING.

FOUR POINT TEN AWARD BID AND AUTHORIZE THE PURCHASE OF FERTILIZER AND CHEMICALS FROM AMERITURF SITE ONE LANDSCAPE SUPPLY, HARRELL'S TARGET SPECIALTY PRODUCTS AND WINFIELD SOLUTIONS FOR THE ANNUAL AMOUNT OF TWO HUNDRED AND NINETY EIGHT THOUSAND EIGHT HUNDRED AND THIRTY EIGHT DOLLARS.

FOUR POINT ELEVEN AWARD BID AND AUTHORIZE A CONTRACT WITH STARWOOD SERVICES FOR HOUSEKEEPING SERVICES AT CREDIT UNION OF TEXAS EVENT CENTER IN THE ANNUAL AMOUNT OF FOUR HUNDRED AND FIFTY THOUSAND.

FOUR POINT TWELVE MOTION TO SET SATURDAY, FEBRUARY 19, 2022 AS THE DATE FOR THE STRATEGIC PLANNING SESSION WITH CITY COUNCIL.

THANK YOU ROCIO.

WITH THAT ARE THERE ANY COUNCIL MEMBERS THAT WISH TO REMOVE ANY ITEM OFF THE CONSENT AGENDA? MAYOR, IF I MAY, I'M ACTUALLY GOING TO PULL THIS ONE.

BUT I DO WANT TO TAKE THE TIME TO RECOGNIZE CITY STAFF FOR THEIR HARD WORK ON AGENDA ITEM FOUR POINT SEVEN THE LEAVE POLICY AND THANK THEM FOR THEIR DEDICATION.

AND I'D LIKE THE SECOND THAT.

GOING INTO THE NEGOTIATIONS, THE WAY THEY DID THE CITY STAFF.

THEY WERE LISTENERS AND AND IT TAKES A LOT IN A NEGOTIATION TO LISTEN AND COME OUT AND DO SOMETHING REALLY GOOD FOR THE ENTIRE ORGANIZATION.

SO KUDOS TO STAFF FOR FOR DOING THAT.

THANK YOU. ARE THERE ANY OTHER CONSENT AGENDA? OK.

OK, I'M JUST CHECKING TO MAKE SURE WHICH WAY WE'RE GOING TO VOTE BECAUSE I KNOW WHEN WE REMOVE THINGS, SOMETIMES IT MESSES THE ELECTRONIC SYSTEM UP SO, BUT HE DIDN'T REMOVE IT.

OH, I THOUGHT YOU SAID YOU WANTED TO REMOVE IT.

NO, I'M NOT REMOVING IT.

OK. ALL RIGHT. OK.

ALL RIGHT. I MISUNDERSTOOD.

ALL RIGHT. WITH THAT THEN I WOULD ENTERTAIN A MOTION AND A SECOND TO APPROVE THE CONSENT AGENDA ITEM AS PRESENTED.

I MAKE A MOTION TO APPROVE CONSENT AGENDA AS WRITTEN.

I'LL SECOND, WE'RE HAVING A MOTION AND A SECOND.

DOES EVERYONE UNDERSTAND WHAT THEY'RE VOTING ON? IF SO, PLEASE VOTE NOW.

CONSENT AGENDA PASSES UNANIMOUSLY, THANK YOU VERY MUCH FOR THAT.

[5.1 Conduct a Public Hearing and Adopt a Resolution Adopting the 2020-2021 Comprehensive Annual Performance Evaluation Report for the Community Development Block Grant Program.]

NOW WE WILL GO AHEAD AND MOVE ON TO THE NEXT AGENDA ITEM, WHICH IS ITEM FIVE POINT ONE, WHICH IS CONDUCT A PUBLIC HEARING AND ADOPT A RESOLUTION ADOPTING THE 2021 COMPREHENSIVE ANNUAL PERFORMANCE EVALUATION REPORT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM.

AND WE HAVE ERIN JONES, OUR PLANNING MANAGER, WHO'S GOING TO MAKE THAT PRESENTATION.

GOOD EVENING, ERIN. GOOD EVENING, MAYOR, MAYOR PRO TEM, CITY MANAGER.

I AM HERE TO PRESENT OUR COMPREHENSIVE ANNUAL PERFORMANCE REPORT.

I LIKE TO CASUALLY REFER TO THIS AS OUR REPORT CARD.

GET TO REPORT BACK TO YOU ALL THAT WE DID WITHIN THE LAST YEAR WITH OUR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS.

SO JUST A REFRESHER FOR OUR VIEWING AUDIENCE AT HOME AS A REMINDER.

COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ARE FEDERAL FUNDS, SO WHEN WE'RE TALKING ABOUT THE MAJORITY OF THESE PROGRAMS. WE ARE TALKING ABOUT FEDERAL MONEY, NOT GENERAL DOLLAR MONEY HERE AT THE CITY.

WE ARE REQUIRED TO ADOPT A FIVE YEAR PLAN.

THE CURRENT FIVE YEAR PLAN IS FROM 2020 TO 2024, SO WE WERE IN THE FIRST YEAR OF THAT PLAN THIS YEAR.

THERE ARE TYPICALLY THREE MAJOR OBJECTIVES OUTLINED IN THAT PLAN BECAUSE OF COVID.

THERE WAS A FOURTH ADDED THIS YEAR.

SO NUMBER ONE, TO PRESERVE AND EXPAND THE SUPPLY OF DECENT, SAFE AND AFFORDABLE HOUSING THROUGH THE REHAB OF EXISTING RESIDENTIAL PROPERTY TO PROVIDE EDUCATION TO LOW AND MODERATE INCOME PERSONS ABOUT AFFORDABLE HOUSING, HOME OWNERSHIP, LENDING, FAIR HOUSING LAWS AND LEAD BASED PAINT HAZARDS TO ENCOURAGE THE EXPANSION AND ACCESSIBILITY OF HUMAN SERVICES FOR LOW TO MODERATE INCOME PERSONS.

AND THEN, OF COURSE, TO PREVENT, PREPARE FOR AND RESPOND TO CORONAVIRUS FOR ALL

[00:20:03]

CLASSIFICATIONS OF VERY LOW TO MODERATE INCOME PERSONS.

SO AS I SAID, EVERY YEAR AFTER ADOPTING THAT CONSOLIDATED PLAN, WE COME BEFORE YOU AND WE ADOPT AN ACTION PLAN. THAT ACTION PLAN ROLLS RIGHT UP INTO THE CONSOLIDATED PLAN, SO YOU'LL SEE THAT THOSE OBJECTIVES ARE VERY SIMILAR TO WHAT I JUST READ YOU.

I'M GOING TO START WITH OUR COVID PROGRAMS THIS YEAR JUST TO MAKE A DISTINCTION BETWEEN OUR REGULAR CDBG FUNDS AND OUR CDBG COVID FUNDS.

SO AS COUNCIL WILL PROBABLY REMEMBER, THERE WERE THREE PRIMARY COVID PROGRAMS THAT THE CITY WAS RUNNING. WE HAD A SMALL BUSINESS GRANT PROGRAM.

WE WERE ABLE TO FUND 19 SMALL BUSINESSES IN THE TOTAL AMOUNT OF FOUR HUNDRED AND FORTY THOUSAND DOLLARS.

AND THEN WE ALSO RAN A PUBLIC SERVICE PROGRAM THAT INCLUDED UTILITY BILLS, SENIOR MEAL ASSISTANCE AND TUTORING SERVICES.

TO DATE, AT THE END OF THE FISCAL YEAR, ONE HUNDRED AND TWENTY SEVEN PEOPLE RECEIVED ASSISTANCE THROUGH THE PUBLIC SERVICE AGENCIES AND THE CITY DIRECTLY IN THE AMOUNT OF FIFTY THOUSAND EIGHT HUNDRED AND SEVEN DOLLARS AND THEN ADMINISTRATION, WHICH WENT TO STAFF AND CONSULTANT SALARIES, THE UNT STUDY AND THEN PROGRAM ADVERTISING.

AND THAT WAS IN THE AMOUNT OF SIXTY ONE THOUSAND SIX HUNDRED SIX DOLLARS.

SO THIS IS JUST A SUMMARY YOU WILL SEE IN TOTAL, WE HAVE SPENT 82 PERCENT OF THIS FUNDING. WHEN YOU SEE PUBLIC SERVICE IS SITTING AT 40 PERCENT, THAT IS BECAUSE THE TUTORING PROGRAM IS BEING PAID OUT ON A MONTHLY BASIS.

BUT TO DATE, WE HAVE ABOUT 90 PERCENT OF THAT PROGRAM.

SO I HAVE EVERY REASON TO BELIEVE THAT WE WILL CONCLUDE THIS FUNDING BY THE END OF THIS CURRENT FISCAL YEAR.

AND I JUST WANTED TO DRAW SOME ATTENTION TO SOME OF THE TESTIMONIALS WE HEAR FROM MANY PEOPLE, BUT I WANTED TO HIGHLIGHT AT LEAST ONE OF THE TUTORING.

OUR ASSIGNED TUTOR, MS. MARQUIS HAS BEEN AWESOME.

SHE ASSISTED MY DAUGHTER TO ENSURE SHE WAS CAUGHT UP DUE TO QUARANTINE AND PARTICIPATED IN HER ARD MEETINGS TO ENSURE WE ARE ALL ON THE SAME PAGE WITH ENHANCED LEARNING OBJECTIVES. AND NOW MY OLDEST DAUGHTER IS EXCITED TO RECEIVE HELP SO SHE WILL NOT FAIL ADVANCED GEOMETRY.

WE HEARD FROM SO MANY UTILITY BILLING CUSTOMERS THAT THEY APPRECIATED EVERYTHING THAT WE HAD DONE AND JUST HOW GRATEFUL PEOPLE WERE FOR THOSE PROGRAMS. SO NOW I'M GOING TO TRANSITION FROM OUR COVID PROGRAMS INTO OUR MORE TRADITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS. THE FIRST WILL BE OUR HOME REPAIR PROGRAM.

HOME REPAIRS WE ALLOW UP TO FORTY THOUSAND DOLLARS TO MEET MINIMUM HOUSING STANDARDS.

WE CHANGED JUST A FEW YEARS AGO, FROM TARGET NEIGHBORHOODS TO CITYWIDE FOR INCOME QUALIFIED HOMEOWNERS LIVING IN HOMES TWENTY FIVE YEARS OR OLDER.

URGENT REPAIRS ARE STILL OFFERED CITYWIDE REGARDLESS OF THE AGE OF THE HOME FOR INCOME QUALIFIED RESIDENTS.

WE DID HAVE TO INCREASE THAT AMOUNT FROM FIVE THOUSAND TO SEVEN THOUSAND THIS YEAR, JUST WITH THE INCREASES IN CONSTRUCTION COSTS THAT WE SAW THROUGHOUT COVID.

SO I WANTED TO SHOW SOME BEFORE AND AFTER PICTURES.

THIS ONE, I'M GOING TO HAVE TO REFER TO MY NOTES BECAUSE SO MUCH HAPPENED AT THIS HOUSE.

AND I WILL NOTE THAT STEPHANIE BROWN, OUR PLANNER WHO OVERSEES THE CDBG PROGRAM, IS HERE WITH US TONIGHT AND SHE HAS DONE A WONDERFUL JOB WITH THIS PROGRAM.

SO THIS HOUSE TOOK PLACE OVER THE COURSE OF TWO YEARS, SO IT.

IT STARTED WITH AN URGENT REPAIR.

SO THERE WAS A HVAC REPLACEMENT.

THERE WERE SOME ELECTRICAL WORK AND A WATER HEATER WAS REPLACED.

AND LIKE WHAT TYPICALLY HAPPENS WHEN WE GET IN AND WE DO AN URGENT, WE SEE OTHER THINGS THAT NEED TO BE TAKEN CARE OF.

SO THEN THAT TURNED INTO A FULL SEWER LINE REPLACEMENT.

ALL THE WINDOWS WERE REPLACED.

BATHROOM FLOOR WAS REBUILT.

KITCHEN FLOOR WAS REPLACED.

COUNTERTOPS THROUGH OUR PROPERTY IMPROVEMENT PROGRAM THAT I WILL TALK ABOUT LATER A HANDICAPPED RAMP AND A ROOF WAS PUT ON CITY OF ALLEN IN THE MONTH OF NOVEMBER DID DAYS OF CARING. AND SO WE HAD MEMBERS OF OUR COMMUNITY SERVICES DEPARTMENT AND PARKS DEPARTMENT THAT WENT OUT AND HELPED THIS ELDERLY RESIDENT REMOVE AN OLD ANTENNA THAT WAS NO LONGER IN USE. REMOVE A BUNCH OF SAWDUST AND LIMBS FROM THE FRONT PORCH.

MULTIPLE CITY OF ALLEN TRAILERS WERE DELIVERED AND HAULED OFF BY COMMUNITY SERVICES AFTER THE FIRST BAPTIST CHURCH CHAINSAW CREW CAME IN AND REMOVED TREES AND CHANGE THE WORLD IS GOING TO GO BACK AND PAINT THE HOUSE AFTER THINGS SETTLE DOWN NOW AND THEN.

ALSO, FOR THOSE OF YOU WHO ARE FAMILIAR WITH THE SOCIAL SERVICE AGENCY [INAUDIBLE], THERE WAS AN ADVOCATE NAMED JENNIFER CASEY, WHO ADVOCATED FOR THE DISABLED HOMEOWNER THROUGHOUT THIS ENTIRE PROCESS.

SO I THINK THIS PROJECT IS SUCH A TESTAMENT TO THE WORK THAT STEPHANIE AND OTHERS DO ON OUR STAFF TO MAKE SURE THAT WE ARE BRINGING IN EVERY POSSIBLE RESOURCE AND ADDRESSING NOT JUST THE PHYSICAL ASPECTS OF THE HOME, BUT ALSO SOMETIMES THE THE THE SOCIAL ASPECTS OF THE RESIDENT LIVING THERE.

THIS IS ANOTHER GREAT EXAMPLE.

THIS BATHROOM MIGHT NOT HAVE LOOKED LIKE IT NEEDED A LOT OF REPAIRS, BUT THIS HOMEOWNER

[00:25:03]

HAD A SEVERELY DISABLED SON THAT LIVED IN THE HOUSE, AND IT WAS BECOMING INCREASINGLY DIFFICULT TO GET HIM IN AND OUT OF THE BATHTUB.

SO THIS WAS CONVERTED TO A WALK IN SHOWER.

AND THEN THIS IS ONE OF THOSE PICTURES THAT IS JUST REALLY HARD TO TELL THE STORY OF A FULL SEWER LINE REPLACEMENT.

AND I DECIDED NOT TO INCLUDE THE AFTERMATH OF WHAT HAD HAPPENED IN THE HOUSE AFTER THE BACKUP, BUT WE CAN ATTEST THAT IT WAS NOT PRETTY AND SO BAD THAT YOU'LL SEE THAT THE RESIDENT WAS SITTING OUTSIDE.

THIS WAS PROBABLY IN JULY.

SO PICTURE ABOUT ONE HUNDRED AND TEN DEGREES WITH RAW SEWAGE ALL IN YOUR HOUSE.

SO THIS IS A GREAT EXAMPLE OF SOME OF THE PROJECTS THAT KIND OF GO UNDER THE RADAR.

SO OUR CONSOLIDATED PLAN GOAL IS TO DO FIFTY OF THESE, WHICH WOULD BE ABOUT TEN A YEAR.

WE WERE ABLE TO DO SIXTEEN THIS YEAR AND WE EXPENDED TWO HUNDRED AND TWENTY ONE THOUSAND SIX HUNDRED AND SEVENTY THREE DOLLARS.

WE ALWAYS LIKE TO SAY THANK YOU TO OUR CONTRACTORS.

WE COULDN'T DO IT WITHOUT THEM.

SO WE APPRECIATE THOSE PARTNERSHIPS.

THE SECOND OBJECTIVE FROM HUD IS HOUSING EDUCATION.

SO OUR ACTION PLAN GOAL IS TWENTY INDIVIDUALS ARE EDUCATED ON FAIR HOUSING AND SAFE ACTIVITIES. SO THIS YEAR WE WERE ABLE TO EDUCATE THOSE FULL TWENTY INDIVIDUALS.

NOBODY GOES THROUGH OUR PROGRAM WITHOUT RECEIVING THIS INFORMATION AND HAVING A BRIEF DISCUSSION WITH STAFF.

AND THEN LASTLY, OUR PUBLIC SERVICE FUNDING.

SO SIXTY FIVE FAMILIES RECEIVED ASSISTANCE BOTH THROUGH ALLEN COMMUNITY OUTREACH AND THE CITY DIRECTLY AS A PORTION OF THE FUNDING WAS USED TO PAY UTILITY BILLS, SO TOTAL EXPENDITURE OF SEVENTY ONE THOUSAND EIGHT HUNDRED AND FORTY SEVEN DOLLARS.

AND THEN IN ADDITION, THE CITY IS ABLE TO PROVIDE SOME PUBLIC SERVICE GRANTS TO ADDITIONAL GRANTEES, MEALS ON WHEELS, FAMILY PROMISE, THE FAMILY PLACE, CHANGE THE WORLD AND CASA. AND WE HAVE REALLY SEEN AN INCREASE THROUGHOUT COVID.

OF PARTNERSHIPS, WE'VE SEEN MORE CALLS REGARDING DOMESTIC VIOLENCE AND BEEN ABLE TO PUT PEOPLE IN TOUCH WITH THE FAMILY PLACE AND BEEN ABLE TO USE CHANGE THE WORLD TO DO SOME MORE UNIQUE PROJECTS THAN WE HAVE IN THE PAST.

SO THESE PARTNERSHIPS ARE REALLY PAYING OFF TO BE ABLE TO SUPPORT OUR CITIZENS.

AND THEN WHILE LIVE LOVE ALLEN AND THE PROPERTY IMPROVEMENT PROGRAM ARE NOT DIRECTLY FUNDED WITH HUD FUNDS, WE DO LEVERAGE OUR FUNDS BY USING THEM.

SO I WANTED TO SHOW THESE AS GREAT EXAMPLES.

THIS YEAR, THERE WERE A TOTAL OF TWELVE LIVE LOVE ALLEN PROJECTS.

SIXTY SIX VOLUNTEERS, TWO HUNDRED AND NINETY SEVEN HOURS SERVED.

I WANTED TO HIGHLIGHT THESE TWO SPECIFICALLY BECAUSE YOU CAN SEE THE WORK THAT THE CHAINSAW CREW IS DOING, AND ONE UNDERTAKING THAT IS WE HAD A HOMEOWNER THAT WE WERE DOING A REHAB PROJECT FOR THAT HAD A POOL.

WE CAN NEVER USE CDBG FUNDS FOR POOLS, BUT HER DECK WAS STARTING TO RAISE IN A WAY THAT IT WAS VERY DANGEROUS, AND SHE DID ACTIVELY USE THE POOL FOR HER EXERCISE.

SO CHANGE THE WORLD CAME IN AND WAS ABLE TO FIX THE DECK FOR HER.

AND THEN IN THE BOTTOM LEFT HAND CORNER, THIS IS THE SAME HOMEOWNER THAT I SHOWED YOU THE SEWER PICTURE FOR.

AND SHE HAD A MULTIPLE THINGS GOING ON IN THE HOUSE AND THIS GROUP CAME IN AND REALLY JUST HELPED HER CLEAR SOME CLUTTER AND JUST GET HER BACK ON HER FEET.

AND THEN OUR PROPERTY IMPROVEMENT PROGRAM, WHICH AGAIN YOU'LL REMEMBER IS FUNDED BY LOCAL [INAUDIBLE] FUNDS.

SO THIS IS [INAUDIBLE] PROSPERITY BANK AND THEN SOME GENERAL FUNDS.

WE PRIMARILY USE THIS FOR FENCES BECAUSE HUD DOES NOT LOOK HIGHLY UPON US USING CDBG FUNDS FOR FENCES, SO WE WILL OFTEN PAIR THIS WITH CDBG PROJECTS.

IN ADDITION, IN EARLY IN THE EARLY STAGES OF COVID, BEFORE HUD HAD APPROVED US TO USE CDBG FUNDS TO PAY UTILITY BILLS, THESE BANKS AUTHORIZED US TO BE ABLE TO PAY SOME UTILITY BILLS. SO WE WERE ABLE TO DO FOUR PROJECTS PAY ELEVEN UTILITY BILLS RELATED TO COVID RELATED LOSSES, AND WE EXPENDED THIRTY SIX THOUSAND DOLLARS.

OUR DEPARTMENT CONTINUES TO BE KNOWN FOR OUR REFERRALS, SO IF WE CAN'T HELP YOU DIRECTLY, WE PROBABLY KNOW SOMEONE WHO CAN.

AND THIS IS JUST A SUMMARY OF SOME PLACES THAT WE HAVE REFERRED PEOPLE TO WITHIN THIS YEAR. SO BRIEF SUMMARY OF EXPENDITURES YOU'LL SEE PROBABLY THE ONE I WANTED TO HIGHLIGHT THE MOST IS HOME REPAIR.

WE ONLY SPENT FIFTY SIX PERCENT OF THE MONEY THAT SHOULDN'T BE SEEN AS A NEGATIVE.

CONSTRUCTION PRICES WENT UP DRASTICALLY THIS YEAR AND THE TIME FRAME TO GET MATERIALS DRASTICALLY CHANGED.

SO WHEREAS WE WERE TYPICALLY DOING PROJECTS WITHIN SIXTY DAYS, THEY'VE NOW MOVED TO MORE LIKE SIX MONTHS TO NINE MONTHS.

SO THE REST OF THOSE FUNDS ARE ALREADY PROGRAMED.

[00:30:01]

IT IS JUST TAKING LONGER TO GET THE PROJECTS COMPLETED.

SPEND ONE HUNDRED PERCENT OF OUR PUBLIC SERVICE FUNDING, SEVENTY TWO PERCENT OF OUR ADMINISTRATION FUNDING.

AND AGAIN, THOSE ROLL OVER, SO WE WILL CONTINUE TO UTILIZE THEM THIS YEAR FOR A TOTAL OF SIXTY FOUR PERCENT OF OUR FUNDS WERE SPENT LAST YEAR, AND AGAIN, THE REMAINING IS ALREADY BUDGETED FOR THIS CURRENT FISCAL YEAR.

SO THE CITY OF ALLEN DOES REMAIN THE FAIR HOUSING AND CONTINUUM OF CARE FOR OUR AREA.

WE DID NOT RECEIVE ANY FAIR HOUSING COMPLAINTS THIS YEAR.

WE DO CONTINUE TO PARTNER THROUGH THE COLLIN COUNTY HOMELESS COALITION AND THE DALLAS REGIONAL METRO DALLAS HOMELESS ALLIANCE AS OUR COC.

AND ANY RESIDENT THAT IS EXPERIENCING ISSUES RELATED TO FAIR HOUSING OR HOMELESSNESS CAN CALL THE CITY SO THAT WE CAN REFER THEM FOR ASSISTANCE.

OUR WARM, FUZZY SLIDE.

SO I WANTED TO POINT OUT SOME OF THESE.

WE RECEIVED THIS ONE AND I JUST I LOVED HOW IT SAID WE FEEL SO MUCH HOPE COMING INTO OUR LIVES. I THINK COVID WAS SUCH A DARK TIME FOR SO MANY PEOPLE, AND WE SAW THIS OVER AND OVER AGAIN THAT WHEN THESE PROGRAMS WERE USED PROPERLY, THEY WERE ABLE TO GET THE STEP UP THEY NEEDED TO BE ABLE TO START TAKING CARE OF THEMSELVES AND THEIR FAMILIES AGAIN.

AND THEN I WANTED TO HIGHLIGHT THIS NOTE THAT STEPHANIE RECEIVED ABOUT YOU WENT OVER AND ABOVE YOUR JOB. THANK YOU FOR SHOWING HER MY SISTER COMPASSION AND RESPECT.

THIS ONE IS REALLY UNIQUE BECAUSE THE LETTER WRITER SISTER WAS DEAF AND WE HAD NEVER INTERFACED WITH A FULLY DEAF RESIDENT BEFORE, AND STEPHANIE TOOK IT UPON HERSELF TO FIND A REALLY GREAT TRANSLATING COMPANY THAT DID EVERYTHING ONLINE.

THAT WAS SUPER SMOOTH TO USE, AND IT MADE IT VERY EASY TO WORK WITH THIS CLIENT, AND WE GOT A LOT OF COOKIES THIS YEAR.

WE DIDN'T NEED A LOT OF COOKIES, BUT THEY JUST KEPT COMING.

SO FUTURE ACTIVITIES TONIGHT WILL BE THE FINAL PUBLIC HEARING.

WE'LL SUBMIT THE PAPER TO HUD BY THE DECEMBER 28TH DEADLINE.

WE'LL ALWAYS CONTINUE SEEKING FUNDING TO EXPAND PROGRAMING AND CONTINUE PROGRAMING AND SPENDING OUR CDBG COVID RELIEF FUNDS.

SO WITH THAT, I'D BE HAPPY TO ANSWER ANY QUESTIONS AND I'LL REMIND YOU IT IS A PUBLIC HEARING. WELL, THANK YOU ERIN, AND I WANTED TO SAY THANK YOU FOR ALL YOUR HARD WORK AND EVERYBODY ELSE THAT'S INVOLVED IN MAKING THIS PROGRAM HAPPEN.

I DEFINITELY THINK THE FACT THAT YOU TAKE ADVANTAGE OF THE PARTNERSHIPS AND ARE ABLE TO BE ABLE TO HELP GET FUNDS FROM OTHER SOURCES TO KIND OF HELP MAKE THIS PROGRAM EVEN MORE EFFECTIVE THAN WHAT IT IS, I THINK IS A REALLY GREAT THING.

I THINK IT FULFILLS SUCH A GREAT NEED, A REAL NEED IN OUR COMMUNITY.

AND TO ME, THAT'S WHAT'S SO IMPORTANT ABOUT THIS PROGRAM.

BUT I JUST WANTED TO SAY THAT AND OPEN IT UP TO ANY OTHER QUESTIONS THAT COUNCIL MEMBERS MIGHT HAVE BEFORE WE DO THE PUBLIC HEARING.

WELL, ERIN, I WANT TO ECHO WHAT THE MAYOR SAID.

YOU KNOW, I'VE BEEN HERE FOR THREE YEARS ON THIS COUNCIL, AND IN THE THREE YEARS YOU'VE PROVIDED THIS REPORT, YOU CONTINUE TO AMAZE YOU AND YOUR TEAM AND MR..

[INAUDIBLE] TALKED A LITTLE BIT ABOUT SOME OF THE THINGS THAT THAT YOU'VE DONE TO AND THESE IN THESE BLOCK GATHERINGS.

AND, YOU KNOW, THOSE WENT TO WE WEREN'T ABLE TO DO SOME OF THOSE BECAUSE OF COVID, AND I KNOW THEY WERE IN THE PLANS OF YOU AND LEE'S GROUP AND AND IT'S JUST A TESTAMENT TO SOME OF THE GREAT THINGS THAT YOU GUYS CONTINUE TO DO REALLY SOMEWHAT BEHIND THE SCENES.

BUT. THANKS TO MR. [INAUDIBLE] IT'S IT'S A REALITY, SO THANKS FOR ALL YOU DO.

THANK YOU. ANY OTHER COMMENTS, PLEASE JUST GO SEE, I'VE ONLY BEEN HERE SINCE JUNE.

I BELIEVE THIS IS ABOUT THE THIRD TIME I'VE HEARD YOU GIVE YOUR REPORT, AND I THINK HE'S JUST GREAT THE WAY YOUR STAFF WORKS TO HELP THE PEOPLE IN THE COMMUNITY.

YOU GUYS DO SUCH A GREAT JOB, YOU KNOW, WITH THE GRANT MONEY THAT YOU'RE ALLOWED AND JUST IN REACHING OUT TO OTHER ORGANIZATIONS.

HATS OFF TO YOU AND YOUR CREW.

THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? IF NOT, THANK YOU, ERIN. WE'LL GO AHEAD AND DO THE PUBLIC HEARING.

I'D LIKE TO GO AHEAD AND OPEN THE PUBLIC HEARING AND ASK ANYONE WISHING TO SPEAK FOR OR AGAINST THIS REQUEST TO PLEASE COME FORWARD.

AND IF YOU DO, PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORD.

NOT EVERYBODY AT ONE TIME.

SO DID YOU WANT TO SPEAK? YEAH. IF YOU WANT TO SPEAK, YOU NEED TO COME FORWARD TO THE MICROPHONE AND STATE YOUR NAME AND ADDRESS FOR THE RECORD.

THANK YOU. THANK YOU.

THANK YOU VERY MUCH. [INAUDIBLE] MY FIRST TIME COME HERE.

THE MAIN THING I WANT.

DID YOU STATE YOUR NAME AND ADDRESS? OH, MY NAME IS TERRENCE O AND LIVE 504 [INAUDIBLE] ALLEN, TEXAS 75013, THANK YOU.

AND JUST ONE QUESTION ABOUT THE SMALL BUSINESS GRANT PROGRAM THAT I HAD BEEN, YOU KNOW,

[00:35:03]

NOT JUST ME. I THINK MY FRIENDS OR THEY ALL RUN THE SMALL BUSINESSES AND THEY THEY THEY MISSED THE CHANCE TO APPLY FOR THAT.

YOU KNOW, THAT WAS IN THE LATE MAY, I THINK.

BUT AS SOON AS WE APPLIED, WE GOT, YOU KNOW, NEXT TWO DAYS WE SAW HEY THE FUNDS HAS BEEN RUN OUT, SO THERE'S NO MORE, NO MORE OPPORTUNITY.

BUT THERE MIGHT BE OPPORTUNITY AGAIN LATER THIS YEAR, BUT IT DIDN'T HAPPEN.

SO I JUST SAW THE THE GBT AND I SAW THE NINETEEN SMALL BUSINESS HAVE BEEN, YOU KNOW, GRANTED. BUT I THINK I KNOW THERE ARE A LOT MORE BUSINESSES, SMALL BUSINESS THAN NINETEEN. SO.

SO I WONDER IF THERE'S ANY FUTURE BUDGETING FOR FOR SUCH KIND OF PROGRAM, WHICH IS GREAT [INAUDIBLE] LOST IT.

SO WE'LL TRY TO ANSWER THAT QUESTION AT THE END OF THE PUBLIC HEARING UNLESS YOU WANT TO TRY TO DO THAT NOW. THANK YOU.

YOU'RE WELCOME. SO WHEN WE STARTED OUT WITH THE SMALL BUSINESS GRANT FUNDING, WE HAD PLANNED FOR ABOUT TEN BUSINESSES AND YOU'LL REMEMBER WE CAME BACK AND WE DID AN AMENDMENT TO THE ACTION PLAN SO THAT WE COULD SHIFT SOME FUNDING THAT ALLOWED US TO GO UP TO THE MAXIMUM OF OF NINETEEN.

AND THE SPEAKER IS CORRECT WHEN WE OPEN THE PROGRAM, WE ONLY LEFT IT OPEN FOR FOUR WEEKS BECAUSE WE GOT SUCH A HUGE RESPONSE.

SO WHEREAS WE ONLY HAD FUNDING FOR NINETEEN WE HAD THIRTY FIVE APPLY.

SO WE HAVE CONTINUED ON A STAFF LEVEL ADVOCATING TO TRY TO PAY OUT THOSE REMAINING.

I KNOW THAT CITY MANAGEMENT HAD BEEN LOOKING INTO THE ARPA FUNDS AND THINGS OF THAT NATURE, SO THAT HAS REMAINED ON OUR RADAR.

BUT AS FAR AS WHAT WE COULD DO WITH THE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, THE NINETEEN WAS THE LIMIT.

OKAY, THANK YOU. IS THERE ANYONE ELSE WISHING TO SPEAK FOR OR AGAINST THIS REQUEST? IF NOT, I'LL GO AHEAD AND CLOSE THE PUBLIC HEARING AND TURN THE MATTER OVER TO THE COUNCIL. ANY FURTHER DISCUSSION OR QUESTIONS? IF NOT, DO WE HAVE A RESOLUTION, NUMBER.

YES. RESOLUTION NUMBER THIRTY EIGHT EIGHTY FIVE DASH TWELVE DASH TWENTY ONE R.

I WOULD ENTERTAIN A MOTION AND A SECOND FOR THIS ITEM.

MR. MAYOR, I'D LIKE TO MAKE A MOTION TO ADOPT RESOLUTION NUMBER THIRTY EIGHT DASH EIGHTY FIVE DASH TWELVE DASH TWENTY ONE R ADOPTING THE 2020-2021 COMPREHENSIVE ANNUAL PERFORMANCE EVALUATION REPORT FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZE THE SUBMISSION OF THE REPORT TO HUD.

SECOND, WE HAVE A MOTION AND SECOND, DOES EVERYONE UNDERSTAND WHAT THEY'RE VOTING ON? IF SO, PLEASE CAST YOUR VOTE NOW.

AND THIS ITEM PASSES UNANIMOUSLY, CONGRATULATIONS, ERIN, THANK YOU SO MUCH FOR EVERYTHING THAT YOU DO ON THIS PROGRAM.

THANK YOU. THANK YOU. WE WILL GO AHEAD AND MOVE ON TO THE NEXT ITEM ON THE AGENDA, WHICH

[5.2 Authorize the City Manager to Execute a Contract with Hussey Seating Company through Sourcewell Cooperative Purchasing for Full Replacement of the East End Retractable Seating System at Credit Union of Texas Event Center in the Amount of $1,016,815.]

IS ITEM FIVE POINT TWO, WHICH IS TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH HUSSEY SEATING COMPANY THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR FULL REPLACEMENT OF THE EAST END RETRACTABLE SEATING SYSTEM THAT THE CREDIT UNION OF TEXAS EVENT CENTER IN THE AMOUNT OF ONE MILLION SIXTEEN THOUSAND EIGHT HUNDRED AND FIFTEEN DOLLARS.

AND KATE [INAUDIBLE], DIRECTOR OF PARKS AND RECREATION, IS GOING TO MAKE THE PRESENTATION. GOOD EVENING.

AS THE MAYOR MENTIONED, I'M HERE TO TALK ABOUT THE EAST END TELESCOPIC SEATING SYSTEM REPLACEMENT. WE PREVIOUSLY HAD TALKED WITH YOU DURING A WORKSHOP REGARDING THE ISSUES WE ARE FACING ON THE EAST END SEATING AT THE CREDIT UNION OF TEXAS EVENT CENTER.

SO IT IS HIGHLIGHTED HERE IN THE GREEN SECTION.

WE ARE NOT CURRENTLY LOOKING AT THE BLUE SECTION FOR REPLACEMENT.

WE ARE EXPERIENCING THE FAILURE IN JUST THE GREEN SECTION RIGHT NOW.

SO JUST A QUICK OVERVIEW.

WE ARE LOOKING TO GO TO A HUSSEY SEATING SYSTEM.

IT'S HIGHLY USED IN A LOT OF DIFFERENT FACILITIES.

IT'S CONSIDERED ONE OF THE BEST SEATING RESOURCES OUT THERE THAT WILL ALLEVIATE THE ISSUES WE'RE HAVING, AS WELL AS SIGNIFICANTLY REDUCE STAFF TIMING WITH IT.

SO SOME OF THE CURRENT RENOVATIONS OUT THERE THAT HAS THE SPECIFIC HUSSEY SYSTEM THAT WE'RE LOOKING AT ARE SHOWN HERE ON THE SCREEN.

ONE OF THE ONES WE HAVE TWO LOCALLY THAT HAVE USED IT.

CEDAR PARK HAS A VERY SIMILAR SYSTEM TO WHAT WE'RE LOOKING TO REPLACE WITH.

SO THE CURRENT SYSTEM THAT YOU CAN SEE HERE, IT WAS ORIGINAL TO THE BUILDING BACK IN 2009 IT IS FOUR HUNDRED AND THIRTY NINE SEATS.

WITH THE NEW CONFIGURATION, IT'LL SLIGHTLY INCREASE THE NUMBER OF SEATS AND CAPACITY THAT WE HAVE, BUT IT SIMPLY IN POOR CONDITION.

[00:40:03]

MODIFICATIONS WERE MADE BY THE ORIGINAL OPERATOR OF THE FACILITY, WHICH NOW HAS CAUSED US ANY TIME WE WANT TO AFFECTIONATELY PULL OUT THE BEAST AS IT'S NOW BEING CALLED.

IT TAKES UP TO TWENTY THIRD PARTY INDIVIDUALS UP TO FIVE HOURS.

THEY PHYSICALLY HAVE TO PULL IT OUT AND BODY SLAM IT TO BE ABLE TO JUST ADJUST IT.

SO IT'S VERY, VERY TIME CONSUMING, LABOR INTENSIVE AND VERY COSTLY JUST FOR US TO BE ABLE TO PULL OUT THE SEATS WITH THE NEW SYSTEM.

IT WILL TAKE ONE STAFF MEMBER 20 MINUTES BY PUSHING A BUTTON.

SO JUST THE SIMPLE SAVINGS THAT WE WILL HAVE, IT ALSO INCREASES THE LIKELIHOOD OF US BEING ABLE TO DO ADDITIONAL BOOKINGS BECAUSE RIGHT NOW THE CONVERSION TIME AT TIMES BECOMES AN ISSUE FOR FLIPPING THE BUILDING AND GETTING IT READY FOR A DIFFERENT CONVERSION. KATE, IF I MAY, YES, THAT'S UP TO HUNDRED MAN HOURS JUST TO PULL IT OUT.

CORRECT. SO WE'RE TALKING UP TO ANOTHER HUNDRED MAN HOURS JUST TO PUT IT AWAY.

CORRECT. OK, THANK YOU.

YEP. SO THIS IS THE REDESIGN, AS WE MENTIONED, IT WOULD INCREASE THE GUEST EXPERIENCE WHERE WE'RE ABLE TO ADD IN THE HOCKEY CONFIGURATION, SOME MORE ON GLASS SEATING, AS WELL AS A FEW ADDITIONAL SEATS, JUST WITH THE RECONFIGURATION THAT WE'RE LOOKING AT.

SO TOTAL COST IS JUST SLIGHTLY OVER ONE MILLION DOLLARS FOR THIS REPLACEMENT.

THE GREAT NEWS PART OF THIS STORY IS THAT WE ACTUALLY, IF YOU RECALL A FEW MONTHS AGO WE CAME TO YOU THAT THE CREDIT UNION TEXAS EVENT CENTER WAS ABLE TO SECURE A $1.8 MILLION SMALL BUSINESS SHUTTERED VENUES GRANT.

WE HAVE GREAT NEWS TO REPORT WE HAVE RECEIVED A SECONDARY, SO THIS EIGHT HUNDRED AND NINETY THREE THOUSAND IS A SECONDARY GRANT ON TOP OF THE $1.8 MILLION GRANT WE PREVIOUSLY RECEIVED. THE INITIAL GRANT WE RECEIVED OF $1.8 MILLION HAD RESTRICTIONS ON US BEING ABLE TO USE IT ONLY FOR UTILITIES AND PERSONNEL COSTS.

THE SECONDARY GRANT THAT WE RECEIVED JUST UNDER $900,000 DOES NOT HAVE THOSE RESTRICTIONS, SO WE ARE ABLE TO USE THIS PORTION OF THE GRANT TO TO GO TOWARDS THE REPLACEMENT OF THE EAST END SEATING THE REMAINDER OF THAT.

AS WE DISCUSSED A LITTLE BIT EARLIER IN THE WORKSHOP, COULD BE USED BY THE ARPA FUNDS TO MAKE UP THE DIFFERENCE TO GET US TO JUST OVER THAT $1 MILLION MARK.

SO NEW SYSTEM BENEFITS, I MENTIONED A LITTLE BIT EARLIER, WE HAVE A SLIGHT INCREASE IN CAPACITY, THE ADDITION OF THE GLASS SEATS FOR HOCKEY.

THE LABOR IS THE BIGGEST FOR US.

IT IS ALSO A MORE COMFORTABLE SEAT FOR THE FOR THE GUEST EXPERIENCE SIDE OF THINGS, AND WE HAVE A FIVE YEAR WARRANTY FOR PARTS AND LABOR.

HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

AND SO I JUST WANT TO BE CLEAR, LESS LABOR.

YES, BASICALLY NO COST TO US.

ACTUALLY, NO COST. NO COST BY THE ARPA AND THE GRANT FUNDS.

IT IS NO COST TO THE CITY.

MORE TICKET SALES.

CORRECT. MORE BOOKINGS, YES.

MORE COMFORT, YES.

OK. HEY, KATE.

ON WITH THE PACESETTER PERSONNEL SERVICES THAT ACTUALLY DOES THIS FOR US.

YOU KNOW, WE SIGNED A TWO YEAR CONTRACT ABOUT THREE HUNDRED, I GUESS TEN THOUSAND.

IT IS ON AN AS NEEDED BASIS AS NEEDED BASIS, BUT I GET THAT PART.

YOU KNOW, BASED ON THE NUMBER OF EVENTS.

BUT BUT TO THE MAN HOURS THAT MR. SHAFER ALLUDED TO, I'M GUESSING IT'S IT'S IN MY MIND SHOULD BE ADJUSTED TO REFLECT LESS MANPOWER.

IT'S NOT JUST ABOUT THE NUMBER OF EVENTS, BUT IT'S ABOUT LESS MANPOWER.

SO WE HAVE WE GONE IN AND REVISITED IT WITH PACESETTERS ABOUT HOW WE CAN? YES, WE'VE DEFINITELY TAKEN A LOOK AT THE THE COST SAVINGS THAT WE WOULD HAVE.

IT ONLY APPLIES TO THE CONVERSIONS WE HAVE THAT WOULD REQUIRE THIS SEATING TO BE PULLED IN AND OUT, WHICH GENERALLY HAPPENS DURING THE HOCKEY SEASON.

SO IT ALL DEPENDS ON IF WE'RE CONVERTING FROM A HOCKEY TO A CONCERT OR TO SOCCER OR WHAT WE'RE GOING TO AND FROM.

BUT THE CONTRACT IS ON AN AS NEEDED BASIS.

THEY ARE AWARE THAT WE ARE LOOKING AT THIS.

WE WOULD STILL NEED THEM FOR CONVERSION OF OTHER THINGS IN THE BUILDING.

BUT THE MAN HOURS WHEN IT COMES TO HAVING TO DEAL WITH THE EAST END SEATING WOULD BE SIGNIFICANTLY LESS.

YEAH, SO I LOOK FORWARD TO RENEGOTIATING THAT CONTRACT COME AUGUST OF 22.

ALL RIGHT. EXCUSE ME.

[00:45:01]

DARREN WAS ACTUALLY NEXT, SO I SAW DAVE GOING AGAIN.

WE ALL HAVE MORE CAPACITY TO SELL, YES, YEAH, YEAH, NO KIDDING.

ALL RIGHT, DAVE. NO.

THE REAL, REAL QUICK ON THE SERIOUS QUESTION ON THE ESTIMATED MAINTENANCE FOR THIS IS IT WARRANTED FIVE YEARS, TEN YEARS? FIVE YEARS. FIVE YEARS.

YES. OK. YES.

PARTS AND LABOR FOR FIVE YEARS.

AND WE WOULD EXPECT IT TO BE LIKE I SAID, THE THE CURRENT SYSTEM WAS.

JIMMY RIGGED IS PROBABLY THE BEST TERM FOR IT WITH WHEN GLOBAL WAS HERE.

AND SO I MEAN, IT'S JUST INOPERABLE.

AND SO WITH THE NEW SYSTEM BEING TRULY A SYSTEM BRAND NEW WITH PARTS AND LABOR, NEW TECHNOLOGY OF THE PUSH BUTTON EVEN PAST THE FIVE YEARS, WE'RE VERY CONFIDENT IN THE IN THE LIFE SPAN THAT THIS WOULD HAVE FOR US.

THANK YOU.

ANYTHING ELSE? ALL RIGHT.

SO BETWEEN THIS ESSENTIALLY NOT COSTING THE TAXPAYERS A DIME.

AND THE FACT THAT WE WILL NOT BE USING UP TO $5000 EVERY SINGLE TIME WE HAVE TO PULL THESE THINGS OUT AND PUT IT BACK, WE'RE GOING TO BE SAVING SIGNIFICANT TAX MONEY ON THIS IS THE BOTTOM LINE. YES.

OK, THANK YOU. ANYONE ELSE? JUST ONE MORE THING, IF I REMEMBER CORRECTLY, YOU HAD TALKED ABOUT IN THE PAST THAT WE'VE HAD TO PAY OUT WHEN PEOPLE GOT INJURED OPERATING THE SYSTEM CORRECT, OR AM I THINKING SOMETHING ELSE? NOT TO MY KNOWLEDGE, I'M LOOKING AT HIM, NOT KNOWLEDGE, NO, NO.

ME, I'M THINKING SOMETHING ELSE. OKAY.

POTENTIAL CONCERN. ABSOLUTELY, BECAUSE I SAID IT'S IT'S LITERALLY LIFTING UP.

IT IS VERY PHYSICAL, SO THE POTENTIAL OF IT IS ABSOLUTELY THERE.

AND IF WE WOULD LET IT GO ANY FURTHER, THEN WE FEAR THAT THERE IS A LIABILITY JUST BECAUSE THE FURTHER WE GET DOWN, THE MORE WEAR AND TEARS AND THAT SORT OF THING.

SO MAYBE I WORDED THAT WRONG? BUT OK, FUTURE POTENTIAL? YES, CURRENTLY AND PAST NO.

CORRECT. THANK YOU.

PLUS, WE HAVE TO TAKE INTO CONSIDERATION THE FACT THAT IF IT'S HAVING TO BE MOVED THAT WAY, THE STRUCTURAL INTEGRITY IS IN QUESTION AND NOW WE HAVE A BIGGER PROBLEM.

YEAH. ANY OTHER QUESTIONS OR COMMENTS, I WOULD ADD ONE OTHER THING, AND I THINK THAT WITH THAT LARGE OF A SYSTEM, I THINK YOU ALSO HAVE THE POTENTIAL FOR IT TO EVENTUALLY FREEZE UP TO WHERE YOU GO, GET 20 PEOPLE AND THEY CAN'T MOVE IT AT ALL.

AND EVENTUALLY YOU CAN'T. IT'S HAPPENED.

SO YEAH, IT'S HAPPENED.

YES. SO OK WITH THAT, I WOULD ENTERTAIN A MOTION AND A SECOND TO APPROVE THIS ITEM.

I'LL MAKE A MOTION TO APPROVE AGENDA ITEM FIVE POINT TWO.

SECOND, WE HAVE A MOTION AND SECOND.

DOES EVERYONE UNDERSTAND WHAT THEY'RE VOTING ON? IF SO, PLEASE CAST YOUR VOTE NOW.

THIS ITEM PASSES UNANIMOUSLY, AND I CAN'T WAIT TO GET THAT SYSTEM REPLACED.

THANK YOU VERY MUCH.

[Items 5.3 - 5.5]

SO WITH THAT, WE WILL GO AHEAD AND MOVE ON TO THE NEXT ITEM ON THE AGENDA, WHICH IS ACTUALLY, I THINK WE'RE GOING TO COMBINE THESE.

IS THAT CORRECT? I'M GOING TO DO ONE PRESENTATION FOR ALL THREE ITEMS. THAT'S WHAT I THOUGHT I WAS DOING TELL ME YOUR PREFERENCE OR TELL ME HOW YOU'D LIKE TO DO IT.

WE'LL SET IT UP THAT WAY.

WE HAVE A PRESENTATION FOR FIVE THREE, FIVE FOUR AND FIVE FIVE, BUT WE'LL RUN THEM CONSECUTIVELY AND WE WILL ACTUALLY VOTE ON THEM SEPARATELY.

BUT WE'LL HEAR ONE COMMON PRESENTATION.

SO WITH THAT, I'M GOING TO GO AHEAD AND READ ALL THREE ITEMS INTO THE RECORD.

SO ITEM FIVE POINT THREE IS TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE ACLARA TECHNOLOGIES FOR INSTALLATION OF ADVANCED METERING INFRASTRUCTURE IN THE AMOUNT OF TEN MILLION NINE HUNDRED AND SEVENTY THOUSAND DOLLARS, AND NEGOTIATE AND EXECUTE AN AGREEMENT FOR ANNUAL RECURRING COST ASSOCIATED WITH SOFTWARE DELIVERABLES AND SERVICES REQUIRED TO SUSTAIN ADVANCED METER INFRASTRUCTURE IN THE AMOUNT OF THREE HUNDRED AND SIXTY SIX THOUSAND FOUR HUNDRED AND FORTY THREE DOLLARS.

THEN ITEM FIVE POINT FOUR AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH WATER SMART FOR CUSTOMER SERVICE PORTAL INTEGRATION AND AN INITIAL FIVE YEAR CONTRACT TERM TO CONTINUE THE PORTAL SERVICES IN THE AMOUNT OF THREE HUNDRED AND SIXTY THOUSAND FIVE HUNDRED SIX DOLLARS.

AND THEN LASTLY, ITEM FIVE POINT FIVE, WHICH IS TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT WITH OW INVESTORS DOING BUSINESS AS MARS COMPANY TO PROVIDE A DIGITAL WATER METER TEST BENCH WITH FIVE YEARS OF SOFTWARE LICENSING, ANNUAL TEST BENCH CALIBRATION AND CERTIFICATION, AND ANNUAL TRAINING AND CERTIFICATION OF METER SERVICES TECHNICIANS IN THE AMOUNT OF FOUR HUNDRED AND FIVE THOUSAND SEVEN HUNDRED EIGHTY

[00:50:02]

SEVEN DOLLARS IN OUR COMMUNITY.

SERVICES DIRECTOR STEVE MASSEY IS GOING TO MAKE THIS BIG PRESENTATION.

WOULD YOU ROLL THAT BACK, THERESA? WHY DON'T YOU GO AHEAD AND BRING IT UP, SO I DON'T MESS IT UP AGAIN.

THAT'S WHAT I DID WRONG. MAYOR FULK, MEMBERS OF THE ALLEN CITY COUNCIL, AS THE MAYOR HAS INDICATED, I'M HERE FOR THREE SEPARATE PRESENTATIONS.

THE FIRST ONE IS TWO CONTRACTS TO AWARD.

THE SECOND IS ONE AND THE THIRD IS ONE MORE CONTRACT AWARD.

THIS IS A BRIEFING OUTLINED FOR THIS EVENING, WE'RE GOING TO TALK ABOUT WHAT BROUGHT US HERE, HOW WE HIRED A PROFESSIONAL SERVICES CONSULTANT, HOW THEY HELPED US DO AN RFP FOR AMI INSTALLATION AND EVALUATE THE PROPOSALS, OUR PROJECT TIMELINE AND OUR CONTRACT AWARD.

AMI OF THE WATER METERING AND BILLING SYSTEM IS TRULY A DIGITAL TO DIGITAL TRANSFORMATION FROM ANALOG.

AND AS YOU SEE, RIGHT IN THE MIDDLE OF THE SCREEN IS OUR CURRENT TYPE OF METER, WHICH HAS LIKE THE ODOMETER FROM THE FIRST CAR YOU EVER OWNED.

AND THEN ON THE RIGHT IS LIKE THE ODOMETER FROM THE CAR YOU OWN NOW.

SO IT WENT FROM DIGITAL TO WENT TO DIGITAL, FROM ANALOG.

SO THAT'S WHERE WE'RE HEADED IN THE WATER BUSINESS.

TONIGHT, I HAVE WITH ME FRED QUINTERO, WHO WAS THE SOUTH CENTRAL SALES DIRECTOR FOR ACLARA TECHNOLOGIES.

THIS IS THE FIRM THAT WE WILL BE RECOMMENDING TO AWARD THE CONTRACT TO FRED.

HE STOOD UP. YEAH.

I WANT TO MAKE SURE YOU FOLLOW MY INSTRUCTIONS.

SO ALTHOUGH HE'S A SOUTH CENTRAL SALES DIRECTOR AND COVERS A WHOLE BUNCH OF STATES, HE ACTUALLY LIVES IN LUCAS.

SO HE'S RIGHT AT OUR FINGERTIPS IF WE HAVE PROBLEMS AND IS DEDICATED TO MAKE SURE WE DO A GOOD JOB HERE IN ALLEN AND HIS PROXIMITY WILL BE A REAL BENEFIT DURING THIS SECOND, WE HAVE WITH US JOE BALL, WHO IS OUR ADVANCED METERING INFRASTRUCTURE PROJECT MANAGER FROM JACOBS ENGINEERING.

HE'S BEEN LEADING US TO THIS POINT WITH OUR STAFF REPRESENTATIVES TO COME TO THE CONCLUSION TO AWARD OUR CONTRACT TO FRED QUINTERO AND THE ÉCLAIR BUNCH.

NOW WHAT BROUGHT US TO ADVANCE MEDIA INFRASTRUCTURE WAS A LITTLE BIT DIFFERENT THAN WHAT BROUGHT OTHER CITIES TO IMPLEMENT AMI.

WE HAD A LOT OF CUSTOMER CONSTERNATION AND CONCERNS IN 2019 BECAUSE IT WAS A VERY HOT, VERY DRY SUMMER AND EVERYBODY USED A LOT OF WATER AND GOT INTO THE THIRD AND FOURTH BRACKETS ON THEIR WATER BILL.

SO THEIR BILLS WERE VOLUMETRICALLY HIGH AND DISPROPORTIONATELY COST HIGH BECAUSE THEY GOT INTO THE HIGHER BRACKETS.

THERE BECAME A LOT OF CONCERN ABOUT HOW WE READ METERS, HOW METER INFORMATION WAS TRANSMITTED, HOW IT WAS PUT INTO THE BILLS.

DID THE METERS WORK RIGHT WERE THE METER READER IS DOING IT RIGHT? AND AS A RESULT, BACK IN 2020, THE COUNCIL DIRECTED THE CITY TO CONDUCT AN INTERNAL SERVICES AUDIT WITH OUR INTERNAL SERVICES AUDITOR, BRYAN PATTERSON.

SO THAT WAS COMPLETED IN JULY OF 2020.

AND TO EXTREMELY BOIL DOWN THE RESULTS TO JUST THREE POINTS, BRYAN CONCLUDED CURRENT METERS, THE WAY WE READ THE METERS AND THE METER READINGS THAT WERE TAKEN WERE IN FACT ACCURATE. HE ALSO FOUND THAT CEDAR CITY METER TESTING THAT HE VALIDATED BY TAKING 500 METERS TO HOUSTON TO A THIRD PARTY UNAFFILIATED METER TESTING FIRM SHOWED THE METERS WERE ACTUALLY REGISTERING A LITTLE LOW, WHICH WOULD MEAN THAT IF YOU USED 100 GALLONS, IT REGISTERED 95 OR 94, SO THAT WAS IN THE CITIZEN'S FAVOR.

THE CITIZENS FELT IT WAS READING 105 AND THEY REALLY USED 100.

SO THE CONCLUSION WAS, ALTHOUGH THE METERS MAY HAVE BEEN RUNNING A LITTLE SLOW, IT DID NOT CAUSE CITIZENS TO BE OVERBILLED.

ONE OF HIS OTHER CONCLUSIONS WAS THE CURRENT METER TECHNOLOGY DOES NOT PROVIDE THE LEVEL OF DETAILED USAGE FOR CUSTOMERS OR CITY PERSONNEL TO HELP IDENTIFY POTENTIAL CAUSES OF HIGH WATER CONSUMPTION.

WE READ THE METERS ONCE A MONTH, AND IF IT WAS X ONE MONTH AND 30 DAYS LATER, IT WAS Y I DON'T KNOW WHAT HAPPENED IN BETWEEN.

AMI FILLS THAT BLANK IN BETWEEN AND HELPS US ANALYZE WHAT IN FACT HAPPENED.

THE STATE SAYS THE TWO BEST WATER CONSERVATION THINGS YOU CAN DO ARE HAVE WEEKLY IRRIGATION LIMITS AND TO IMPLEMENT AMI WE IMPLEMENTED TWICE WEEKLY WATERING RESTRICTIONS MANY, MANY YEARS AGO AND OUR AMI CONVERSION WAS DISCUSSED AT BUDGET WORKSHOP IN 2020.

[00:55:07]

OUR AMI CONVERSION WAS BASED UPON THE NEED TO ADDRESS CITIZENS' CONCERNS, AND AMI ADDRESSED A LOT OF THOSE CONCERNS.

SECOND, IT WAS DONE TO IMPROVE WATER CONSERVATION.

IN MANY CASES, WHEN CITIES START WITH AMI, THEY HAVE A CONTRACTOR LIKE JACOBS TO A BUSINESS CASE STUDY THAT PROVES IT WILL PAY FOR ITSELF.

THEY DO THOSE VERY OFTEN FOR CUSTOMERS AND BASED UPON THE INCREASE IN REVENUES THAT AMI FINDS BECAUSE THE METERS REGISTER 100 PERCENT, NOT 85 PERCENT, AND BECAUSE WE REDUCE STAFFING BECAUSE WE DON'T NEED TO WALK BY EVERY METER ONCE A MONTH, THE SYSTEM PAYS FOR ITSELF DURING ITS USEFUL LIFE OF 20 YEARS.

THAT WAS NOT WHY CITY COUNCIL APPROVED US TO DO IT.

IT WAS FOR THE TWO REASONS LISTED HERE.

BUT JOE BALL HAS SAID THAT THEY CAN DO ONE NOW.

BUT HE WOULD TELL YOU 90 PERCENT OF THESE BUSINESS CASE ANALYSIS TURN OUT THAT IT WILL PAY FOR ITSELF.

MOST OF THE REASON IT PAYS FOR ITSELF IS BECAUSE IT BILLS CUSTOMERS FOR WHAT THEY ACTUALLY USE.

OK. AMI? HOW DOES IT RESPOND TO CITIZEN CONCERNS? IT PROVIDES AUTOMATIC HOURLY METER READS A READING OF ONCE A MONTH, AND A 30 DAY MONTH BECOMES 720 DATA POINTS, WHICH ARE CONSECUTIVE READINGS DURING THE MONTH.

IT GUARANTEES AT LEAST A 98.5 READ SUCCESS OF THE METER, TRANSMITTING THE DATA TO THE COLLECTOR AND TO THE éCLAIR CLOUD FOR PROCESSING.

IF FOR ANY REASON, LIKE A CARS PARK ON TOP OF THE WATER METER AND THEY CAN'T TRANSMIT BECAUSE IT TRANSMITS BY RADIO FREQUENCY, THEN WE CAN GO OUT AND READ THE MAJOR WITH A DEVICE THAT STILL CAPTURES ALL 720 USAGE POINTS AND THEN IT CAN BE INPUT TO THE SYSTEM FOR PROCESSING.

THE READS ARE SENT TO DATA COLLECTORS FOUR TIMES A DAY.

AND THIS IS BECAUSE THE BATTERIES ARE GUARANTEED TO LAST 20 YEARS.

WHAT THE BEST SMOKE DETECTOR BATTERY I CAN GET IS GUARANTEED TO LAST 10 YEARS, SO BECAUSE THEY'RE LASTING THAT LONG, THEY CAN ONLY INCREMENTALLY TRANSMIT THEIR DATA.

SO THERE ARE FOUR TIMES A DAY TOTALS LESS THAN ONE THIRD SECOND, A DAY IN RADIO FREQUENCY TRANSMISSION TO GO TO THE COLLECTORS FROM THE COLLECTORS.

THE AM-I DATA GOES BY CELLULAR TECHNOLOGY TO THE ACLARA CLOUD, WHERE IT'S PROCESSED, AND THEN WE CAN GET THAT DATA FOR OUR BILLING AND OUR PORTAL.

PEOPLE CAN GET THAT DATA TO SET UP THE CUSTOMER PORTAL.

ONE OF THE BIG CONSTELLATIONS WITH CITIZENS HAS BEEN WHY ONE TIME I HAVE A 28 DAY METER READING AND OTHER DAYS I HAVE A 37, BOTH A 37 DAY READING IS IN SEPTEMBER.

IT MAY PUSH YOU INTO HIGHER RATE TIER AND CAUSE YOU TO HAVE MORE USE THAN YOU WOULD LIKE WITH THIS AMI SYSTEM.

ALL THOSE DATA POINTS ARE OUT THERE AND GLADYS ARE UTILITY BILLING SUPERVISOR CAN SAY GIVE ME EXACTLY 30.4 DAYS OF READS BECAUSE 12 365 OUT OF 12 IS 30.4.

SO YOU GET A VERY EVEN DISTRIBUTION OF READER MEETING INTERVALS.

AND THE PORTAL ALLOWS CUSTOMERS TO DO SELF-HELP ANALYSIS.

AND THIS IS SOMETHING THAT WE NEED BECAUSE WE CAN'T ASK THE QUESTION HOW DID I USE ALL THAT WATER? ALL I KNOW IT WAS THIS NUMBER HERE AND THIS NUMBER 30 DAYS LATER, I DON'T KNOW WHAT HAPPENED IN BETWEEN.

BUT WHEN YOU START TO PAINT THE PICTURE WHILE YOU USE 4000 GALLONS IN TWO HOURS HERE? WELL, IT LOOKS LIKE YOU WATERED THE LAWN AND THEN EASED A LITTLE BIT HERE.

AND THEN MAYBE THERE'S IT NEVER DROPS BELOW TWO GALLONS PER MINUTE.

YOU HAVE A LEAK SOMEWHERE.

HELPS US FIND THOSE LEAKS.

SO THE OTHER TWO THINGS IT DOES THAT WAS NOT CUSTOMER CONCERNS.

SO IT'S IN RED HERE.

IT HELPS US HAVE WATER AND SEWER STAFFING EFFICIENCIES, WHICH REDUCE OUR OPERATIONAL BUDGET AFTER FIELDING IS COMPLETE.

WE'RE PLANNING WE CAN DRAW UP EITHER THREE OR FOUR METER READERS AND THEIR TRUCK AND THEIR UNIFORM AND THEIR GAS AND THEIR VEHICLE MAINTENANCE, PAY AND BENEFITS.

YOU KNOW IT'S SEVENTY FIVE THOUSAND DOLLARS A YEAR WHEN YOU ADD ALL THAT UP.

AND THE OTHER THING IS ALREADY MENTIONED THAT IT DID.

AS IT REPORTS, LEAKS PASS THE METER PROACTIVELY.

YOU DON'T HAVE TO GO OUT, OPEN THE METER, LOOK AT THE LEAK DETECTOR.

THIS THING IS LOOKING 24/7 365 THAT YOU'RE USE, AND THE NEXT MORNING IT ALERTS THE CITY.

AND IF YOU'RE SIGNED UP FOR THE PORTAL, IT TELLS BAINE, BAINE LOOKS LIKE YOU HAVE A LITTLE LEAK BECAUSE YOU'RE USING FIVE GALLONS PER MINUTE ALL NIGHT, AND HE GOES AND FINDS OUT A TOILET STUCK, FOR EXAMPLE.

SO IT'S VERY GOOD AT PROACTIVELY HELPING US FIND AND DETECT OUR WATER WASTE.

[01:00:03]

WE DID DO A REQUEST FOR PROPOSAL FOR PROFESSIONAL SERVICES CONSULTANT OUT OF SIX.

WE PICKED JACOBS.

THE CONTRACT COST WAS EIGHT HUNDRED TWENTY ONE THOUSAND SEVEN HUNDRED AND EIGHT DOLLARS AND THAT WAS AWARDED JUST ABOUT A YEAR AGO.

WE FORMED OUR STEERING COMMITTEE, MAYOR FULK OFFERED TO BE THE CHAIR OF THE STEERING COMMITTEE. TERESA WARREN UP AT THE AFFAIRS OFFICER, WAS ALSO ON IT AND THE SIX PEOPLE LISTED AS THE SELECTION COMMITTEE MEMBERS WERE THE OTHER MEMBERS OF THE STEERING COMMITTEE. NOW, WITHIN THE SELECTION COMMITTEE, EVERYBODY BUT DEBORAH, THAT IS FIVE OF THE SIX VOTED ON WHO WE WOULD PICK TO DO OUR CONTRACT.

SO DEBORAH WAS MAKING SURE WE DID THE PURCHASING STUFF RIGHT, AND THE OTHER FOLKS THAT REPRESENTED SEVERAL DEPARTMENTS MADE SURE THAT WE PICKED THE BEST QUALIFIED VENDOR.

JACOBS CAME IN AND TAUGHT US ABOUT ALL THE ALTERNATIVES FOR AMI.

THEY LOOKED AT THE CITY AND OUR TERRAIN AND OUR FEATURES.

OUR NUMBER OF METERS AND ASSESSED WHAT WE REALLY NEEDED.

THEY HELPED US DEVELOP A REQUEST FOR PROPOSAL THAT WAS HUGE THAT WENT OUT ON APRIL 1ST WE GOT TEN RESPONSES ON MAY 14TH AND THAT WAS A WONDERFUL RESPONSE LEVEL.

SO OF THE TEN, WE ACTUALLY SCREENED OUT FOUR INITIALLY AND I'LL TALK ABOUT THAT ON THE NEXT SLIDE. WE CARRIED ON THE OTHER SIX FOR FORMAL EVALUATION.

WHEN WE PUT OUT THE RFP, WE TOLD THEM YOU HAD TO HAVE MINIMUM QUALIFICATIONS.

AND I CAN ACTUALLY READ THIS UP HERE, WHICH SURPRISES ME.

BUT IT REQUIRED THE PEOPLE THAT OFFERED A PROPOSAL TO HAVE WATER METER EXPERIENCE WITH AMI AND TO HAVE SUCCESSFULLY FIELDED AMI WITHIN THE LAST FEW YEARS AND TO DEMONSTRATE THAT DONE THAT SO WE COULD CHECK REFERENCES.

SO WE DIDN'T HAVE THE STEVE MASSEY COMPANY WHO'S NEVER DONE ANY OF IT, PUT IN A PROPOSAL TO LOOK GOOD, AND HAVE REALLY NEVER DONE IT.

SO IT WAS SAYING YOU HAVE DEMONSTRATED QUALIFICATIONS TO DO IT.

AND JACOBS AND THE PURCHASING FOLKS LOOKED AT THE PROPOSALS AND FOUR OF THEM WERE WEEDED OUT BASED UPON NOT MEETING THOSE MINIMUM REQUIREMENTS TO SUBMIT A BID SO SIX MOVED ON.

IN THE RFP WE HAD DEVELOPED EVALUATION CRITERIA AND WE'RE UP THERE.

I GO STRENGTH OF CONTRACTOR DOT DOT DOT.

THERE WAS A BIG PARAGRAPH HOW THAT WAS DESCRIBED.

AND THEN WE ALSO ASSIGNED WEIGHT TO THE VALUE OF THAT EVALUATION CONTRACTOR.

SO IT WAS THESE WERE THE THINGS WE LOOKED AT TO SEE WHO WAS BEST.

THE JACOBS PROVIDED GUIDANCE AND AFTER EVERYONE HAD SCORED THE SIX PROPOSALS, NOT KNOWING THE COST ASSOCIATED WITH THE PROPOSAL, WE WANTED TO KNOW HOW WOULD YOU RANK THEM ABSENT COST? SO NONE OF US KNEW THE COST.

ALL FIVE OF US WENT THROUGH ALL OF THEM TOOK NOTES JACOBS HAD A SCORING WORKSHOP AND THEN ALL FIVE MEMBERS THAT WERE VOTING WERE THERE, AND WE TALKED ABOUT HOW TO SCORE THEM AND WHERE THEY WOULD FALL RELATIVE TO EACH OTHER.

THE OTHER THING JACOBS DID WAS KNOWING THE COST FOR THE INITIAL STARTUP AND THE O&M COST FOR 20 YEARS FOR EACH PROPOSAL.

THEY CREATED A VALUE FOR MONEY ANALYSIS THAT TOLD US, WELL, MAYBE I'M THE LEAST EXPENSIVE UP FRONT, BUT OVER 20 YEARS I'M GOING TO BE $2 MILLION MORE ON THE O&M SIDE.

SO WE RE RANKED BASED UPON VALUE FOR MONEY.

AND I'VE CALLED THE VENDORS A THROUGH F TO PROTECT THEIR IDENTITY.

AND YOU CAN SEE TECHNICALLY WE WENT ONE, TWO, THREE, TIED FOR FOURTH AND SIXTH.

ON PRICE WE WENT TWO, ONE, FOUR, THREE, SIX, FIVE.

AND THEN WHEN WE DID THE VFM, LOOKING AT THE 20 YEAR, WE SAW A AND B FLIP BETWEEN THE PRICE AND VALUE FOR MONEY.

SO VENDOR A WAS ACTUALLY A BETTER DEAL WHEN YOU LOOKED THE WHOLE COST FOR 20 YEARS.

SO WITH THAT ANALYSIS, THE ONES AND TWOS ONLY BELONG TO A AND B.

WE SAID, LET'S TAKE THOSE TO HAVE THEM COME MAKE A PRESENTATIONS.

THEY DID THAT FOR US AND WE WENT THROUGH THEIR PRESENTATIONS.

THEY WERE SHORT LISTED AND WE CONDUCTED AN IN-PERSON INTERVIEW.

SOME OF THEM SENT, YOU KNOW, FIVE OR SIX AND HAD SOMEBODY ON TEAMS. SOME OF THEM SENT SEVEN OR EIGHT, HAD TWO OR THREE PEOPLE ON TEAMS DIDN'T MATTER.

THEY TALKED TO US FOR AN HOUR.

WE ASKED QUESTIONS FOR HALF AN HOUR.

BOTH OF THEM WENT HOME WITH QUESTIONS TO ANSWER, AND THEY WERE NOT THE SAME SET OF QUESTIONS. THEY WERE PRESENTATION BASED QUESTIONS THAT THEY FOLLOWED UP AND GAVE US THE ANSWER TO. BUT AFTER THE TECHNICAL EVALUATION WAS REDONE AND THE VFM WAS LOOKED AT.

THESE ARE THE SCORES OF A AND B, SO A AND B YOU CAN SEE VENDOR A, WHICH WILL BE ACLARA,

[01:05:05]

AS YOU CAN GUESS, WAS BETTER FOR A TECHNICAL EVALUATION AND ALSO CONSIDERABLY BETTER BASED UPON VALUE FOR MONEY.

WE THEN TOLD BOTH THESE FOLKS GO AND GIVE US YOUR BEST AND FINAL OFFER.

NOW THAT YOU KNOW MORE ABOUT THE CITY BECAUSE WE TALK FOR AN HOUR, WHAT CAN YOU WHITTLE OUT OF YOUR PROPOSAL? SO I WILL TELL YOU THAT INITIAL PROPOSALS RANGE FROM $11.5 MILLION TO $15.1 MILLION IN THESE THREE IN THESE SIX PEOPLE.

SO AFTER WE DID BEST AND FINAL OFFERS AND TALKED WITH THEM, WE CAME UP STAYING STILL VENDOR A, ACLARA WAS BETTER.

WE CONTINUED TO NEGOTIATE WITH ACLARA AT THAT POINT AND DURING CONTRACT DEVELOPMENT, WHAT WAS THE LOW BID WHICH WASN'T THEIRS, WAS $11.5 MILLION BY VENDOR B.

ACLARA ENDED UP COMING IN CONSIDERABLY LOWER THAN THAT AFTER WE CONTINUED NEGOTIATIONS.

SO YOU'LL SEE WHAT WE'RE AWARDING IS 9 IS 10.97.

ABOUT 10.2 OR 3 OF THAT WAS WHAT THEIR BID ACTUALLY ENDED UP.

SO THEIR INITIAL BID WAS 12.49, AND IT CAME IN A COUPLE MILLION LESS THAN THAT AFTER JACOBS LED US THROUGH THE BEST AND FINAL OFFER AND THEN CONTRACT NEGOTIATIONS.

THEY'RE STILL MAKING PLENTY OF MONEY.

DON'T FEEL SORRY FOR THEM, FRED I DON'T FEEL SORRY FOR YOU.

BUT WE ENDED UP RECOMMENDING ACLARA, SO THEIR BID ENDED UP $10.3, SO IT DROPPED QUITE A BIT. WE WILL AWARD THAT WITH A SIX PERCENT CONTINGENCY TO GET TO THE $10.970 MILLION THAT YOU'RE SEEING ON THE AGENDA.

SO STEVE, I'M SORRY.

CAN I BOTHER YOU JUST A MINUTE RIGHT HERE, CHRIS? YES, SIR. SO GIVEN THIS VALUE FOR MONEY CALCULATION, YOU DO AND ACLARA, WHERE THEY WHERE THEY LANDED AND GIVEN THE THE INVESTMENT OF $11.5 MILLION, COULD I PRESUME THEN THAT THEY'RE THE ANNUAL MAINTENANCE COSTS THAT THEY WERE THEY BROUGHT FORWARD WERE APPARENTLY LESS THAN THE VENDOR B? CONSIDERABLY. THAT'S EXACTLY AND WE DO EXPECT THAT THAT COST.

IN FACT, I'LL SHOW YOU A SLIDE IN A LITTLE BIT AND TALK ABOUT THAT ANNUAL COST AND HOW WE'RE, YOU KNOW, WHERE IT'S GOING TO COME FROM.

BUT ACLEAR WILL PROVIDE PROFESSIONAL SERVICES THEIR AMI SYSTEM IS CALLED ACLARA ONE.

IT INCLUDES A SOFTWARE AS A SYSTEM INSTALLATION, INTEGRATION WITH TILE OR A FINANCIAL MANAGEMENT SYSTEM.

IT INCLUDES INTEGRATION WITH WATER SMART, WHICH IS OUR CUSTOMER SERVICE PORTAL.

WE'LL TALK ABOUT THAT IN THE NEXT PRESENTATION AND IT WILL BE TRAINING GLADYS ORTIZ AND THE UTILITY BILLING STAFF ON THEIR SOFTWARE.

THEY'LL BE COMING IN, YES SIR.

AND JUST ONE MORE QUESTION. SO IS ACLARA PROVEN THAT, YOU KNOW, WITH OUR NEW TYLER TECHNOLOGIES BILLING SYSTEM THAT THEY'VE THEY'VE HAD EXPERIENCE, YES, THEY HAVE INTEGRATED WITH THEM BEFORE, AS HAS WATER SMART WHEN WE TALK ABOUT WATER SMART.

SO ACLARA HAS INTEGRATED WITH WATER SMART AND ACLARA HAS INTEGRATED WITH TYLER.

NOW, FRANKLY, THERE ARE SOME CONCERNS FOR IF WE'RE FIXING TO GO TO A NEW TYLER VERSION IN FEBRUARY OR MARCH IS WHAT I UNDERSTAND.

SO THERE'S SOME CONCERN ABOUT WHAT WILL THAT CHANGE AND WHAT THE CONNECTIONS STILL MATCH AFTER THAT CHANGE.

SO KEVIN, CAMERON, AND IT IS ON TOP OF THAT FOR US AND GIVEN WHAT HE'S DONE FOR US IN THE PAST WITH TYLER, HE'LL MAKE ALL THAT WORK.

THIS IS THE SAME TYLER TECHNOLOGIES THAT HANDLES A LOT OF THE COURT ADMINISTRATION SOFTWARE. I DON'T KNOW, BUT I THINK IT THEY'VE HAD A NUMBER OF ISSUES OVER THE LAST SEVERAL YEARS WITH ROLLING OUT VARIOUS ASPECTS OF THEIR SOFTWARE AND DATABASES.

IS THERE ANY GUARANTEE THAT THIS IS NOT GOING TO INTERFERE WITH OUR OPERATION ON THIS? WE ARE FULLY INTEGRATED AND THEY'VE INTEGRATED WITH THEM BEFORE AND THAT THAT WOULD BE AN IT QUESTION, SIR.

I I WOULD HESITATE TO GUARANTEE ANYTHING ABOUT SOFTWARE, GIVEN I'M AN ENGINEER, NOT A [INAUDIBLE]. I WOULD ALSO HESITATE TO ASSUME THAT THAT TYLER THAT YOU'RE TALKING ABOUT IS THE SAME AS THIS, TYLER, BECAUSE THERE THERE'S A TYLER COMPANY THAT'S SPECIFIC TO THE MECHANICAL INDUSTRY.

SO I DON'T THINK IT HAS ANYTHING TO DO WITH THAT PARTICULAR SOFTWARE SYSTEM.

OK, SO THE THE FIRST THING THEY'LL COME IN TO DO BESIDES TRAINING US IS TO INSTALL THESE DATA COLLECTORS.

THE THE MAN IN THE MIDDLE THERE WITH THE TELEPHONE POLE IS INSTALLING A DATA COLLECTOR.

WE HAVE ELEVEN OF THESE.

TEN OF THEM ARE DC POWERED BY SOLAR PANELS AND THEY HAVE A BATTERY IN THEM.

[01:10:01]

THEY'LL OPERATE JUST LIKE THE FIRE DEPARTMENT EMERGENCY WARNING SYSTEM DOES.

AND IN FACT, THREE OR FOUR OF THESE ARE GOING TO BE ON THE FIRE DEPARTMENT WARNING POLES BECAUSE THOSE ARE HIGH AND THEY'LL GATHER THE RF SIGNATURE FROM A BIG AREA.

ALL THE REST ARE GOING TO BE ON CITY WATER AND WATER FACILITIES.

WATER TANKS OR AT THE PUMP STATION, THEN THEY'LL COME IN MAY/JUNE START TO PUT IN THE METERS. THE NEW METERS ARE SHOWN.

YOU'VE SEEN THEM ON THAT OTHER SLIDE RIGHT HERE.

AND THEN THE MTU, WHICH IS THE UNIT THAT RADIATES THE RF SIGNATURE THAT GOES TO THE DCU IS METERED, IS MOUNTED UNDER THE METER LID AND THE NEW METER LID IS GOING TO BE BLACK.

THIS IS NOT THE METER LID WE'RE GETTING, BUT IT LOOKS ABOUT LIKE THAT IT WILL STILL LOCK.

AND THAT EMPTY, YOU WILL MOUNT ON THE UNDERSIDE AND RADIATE ITS ENERGY THROUGH THAT POLYMER LID, THAT LID IS MADE IN FORT WORTH BY DFW PLASTICS.

THE ACLARA BOX IS MADE BY ACLARA IN THE UNITED STATES AND [INAUDIBLE] IS JUST FINISHING A MANUFACTURING PLANT IN CHICAGO, ILLINOIS.

AND IT COULD BE THAT OUR METERS ARE GOING TO COME FROM ILLINOIS.

IF THEY DON'T, THEY'RE GOING TO COME FROM GERMANY BECAUSE [INAUDIBLE] IS A GERMAN COMPANY. SO I WOULD HAVE A PROBLEM WITH THAT IF IT WAS KOREA, NORTH KOREA, IRAN OR MAYBE CHINA MADE, BUT THEY'RE NOT.

THIS IS AN ALLY COUNTRY AND THESE ARE EXCELLENT, EXCELLENT WATER METERS.

WE'RE VERY HAPPY TO BE GETTING THEM.

YES SIR, A FRIEND OF MINE WAS ASKING ABOUT ABOUT BEING ABLE TO READ THE METER AND DETECTING LEAKS WITH THIS NEW SYSTEM ABOUT WHETHER YOU KNOW HOW WE CAN LOOK UP.

WE CAN OPEN IT AND SHUT UP ALL OUR WATER AND THING DOES IT SPIN? AND I'M GUESSING WITH THIS NEW DIGITAL DON'T NEED TO DO IT.

YOU NEED TO REGISTER ON THE WEBSITE AND IT WILL BE MUCH MORE SENSITIVE THAN THE LEAK DETECTOR. IT WILL TELL YOU WHAT VOLUME YOU'RE LEAKING.

NOT JUST THE LITTLE THINGS SPINNING.

I DON'T KNOW HOW BAD A LEAK THAT IS.

IT WILL TELL YOU YOU'RE LEAKING 15 GALLONS AN HOUR.

YOU'RE LEAKING 300 GALLONS AN HOUR.

IF YOU HAVE A MASSIVE LEAK, IT WILL ALERT YOU RIGHT AWAY.

LOOKS LIKE YOUR WATER HEATER BROKE OR A FALSE IS LEFT OPEN, SO IT DOES REAL LOW FLOW, AND IT ALSO DOES REAL HIGH FLOW THAT CONTINUES, BUT IT'LL WARN YOU SO YOU NEED TO HAVE YOUR CELL PHONE AND YOUR COMPUTER AND ALL THAT BECAUSE IT'LL COME ON YOUR CELL PHONE AND SAY YOU HAVE A LEAK ALERT. SO THAT WAS WHERE I WAS GETTING READY TO SEGWAY INTO, AS A CITIZEN, AS A CITIZEN.

YOU KNOW, WE SET OURSELVES UP ON THE PORTAL AND THERE IS AN APP, OR IS IT HOW TO WALK ME THROUGH THE PROCESS OF BAINE CHECKING ON HIS HIS WATER? YOU'LL GO TO THE WATER SMART SITE, DOWNLOAD THE APP AND THEN YOU WILL BE ABLE TO GET YOUR INFORMATION. LIKE ALL SEVEN HUNDRED AND TWENTY READINGS YOUR LAST WATER BILL, YOU CAN ASK TO LOOK AT YOUR CONSUMPTION OVER THE LAST HOUR.

OVER THE LAST DAY, OVER THE LAST WEEK, IF IT HAS A LEAK ALERT, IT'LL EXPLAIN IT AND HELP YOU FIND THE LEAK. IT'S VERY USER FRIENDLY.

THAT'S WHY SO MANY CITIES ARE USING IT.

THANK YOU. AND CITIES AROUND US, YOU'RE PROBABLY GOING TO GO INTO THAT MAYBE.

BUT CAN YOU BRIEFLY JUST JUST TALK ABOUT GIVE US WHAT CITIES AROUND US ARE USING THIS? I WILL DO THAT. OK.

AND WHEN WE GET TO OK, THE NEXT ITEM, WHICH IS WATER SMART, WE'LL TALK ABOUT THAT.

PARDON ME.

POLYMER. AND IF ANYTHING IS WRONG WITH THE METER CAM, THE PART IN THE GROUND OR THE RING WE'LL REPLACE THAT AS PART OF FIELDING THIS SYSTEM.

WE HAVE CONTINGENCY MONEY TO AFFECT REPAIRS IF THINGS AREN'T SET RIGHT TO LEVEL THE METERS TO RAISE THEM, YOU SEE A LOT OF THEM THAT ARE WELL BELOW THE CURB.

THERE'S CONTINGENCY MONEY TO RAISE THOSE UP TO CURVE LEVEL, SO THEY'RE NOT A BIG RECESS IN THE GROUND. THAT'S ALL PART OF WHAT FRED IS GOING TO MAKE SURE WE DO RIGHT OR I'LL BE MAKING A TRIP TO LUCAS.

STEVE, REAL QUICK, IS THIS GOING TO CHANGE HOW THE AVERAGE HOMEOWNER SHUTS THEIR WATER OFF FROM THE CURB? NOT FOR ANY REPAIRS.

THERE WILL STILL BE THE SAME CURB STOMP AS WE HAVE NOW.

YOU TURN IT 90 DEGREES AND THEY'LL SHUT THE WATER OFF.

YES, SIR. NOW, THE SECOND CONTRACT ACLARA IS GETTING IS THAT ANNUAL COST TO PROVIDE THE SOFTWARE AND TO DO THE DATA AND HAVE IT IN THE CLOUD.

THEY'RE ALSO GOING TO GIVE US TECHNICAL SUPPORT.

WE HAVE CONTRACTED THEM TO DO MAINTENANCE OF THESE ELEVEN DCUS.

CHECK THEM OUT, REPLACE THE BATTERIES, KEEP THEM RUNNING.

SO THAT'S PART OF WHAT THEY DO, AND THEY'LL MAKE SURE THAT THE WIRELESS CONNECTOR FROM THE DCU TO THE PHONE COMPANY TO THE CLOUD IS MAINTAINED.

SO THAT'S ALL PART OF THAT ANNUAL COST, WHICH WILL BE NINETY ONE SIX ONE ONE ANNUALLY.

[01:15:02]

SO OUR TENTATIVE SCHEDULE, IF WE AWARD TONIGHT, WE'VE ALREADY PLANNED TO KICK OFF MEETING LATE JANUARY.

WE WILL WORK ON CONFIGURATION AND THAT'S MAKING ACLARA TALK TO TYLER.

TYLER, TALK TO WATER SMART.

THAT'S CONFIGURATION.

AND THEN WE'LL DO COLLECTOR INSTALLATION AND TESTING.

WE'LL DO MAJOR DEPLOYMENT AND THEN PROJECT COMPLETION SHOULD BE NO LATER THAN DECEMBER.

2023. BUT WITH FAVORABLE SUPPLY CHAIN STUFF, IT COULD BE THREE OR FOUR MONTHS QUICKER THAN THAT. WE HAVE BUILT IN CONSIDERABLE SLACK IN OUR CRITICAL PATH SO THAT, YOU KNOW, WE THE WORSE WE'RE GOING TO DO IS DECEMBER.

BUT WE'RE AS SOON AS YOU APPROVE THIS TONIGHT, TOMORROW FRED WILL BE ORDERING THE FIRST SUPPLY DELIVERIES OF ALL THE STUFF WE NEED TO PUT THIS ALL.

IN MOTION, SO WE'LL GET GOING AS SOON AS YOU APPROVE IT.

A COUPLE OF THINGS I WANT TO TALK ABOUT RELATED TO FIELDING OF ADVANCED METER INFRASTRUCTURE. THE FIRST ONE IS IT DOES EMIT A RADIO FREQUENCY SIGNATURE, WHICH IS POWER, AND THE RADIO FREQUENCY POWER IS REGULATED BY THE FCC.

RF EXPOSURE FOR THIS TYPE DEVICE IS LIMITED TO THREE HUNDRED MICRO WATTS PER SQUARE CENTIMETERS AT A DISTANCE OF EIGHT INCHES FROM THE MTU.

NOW WE GET INTO THIS BECAUSE THIS BECOMES A PROBLEM WHEN CITIES FEEL THIS SYSTEM.

PEOPLE DON'T WANT ALL THIS RF ENERGY RUNNING AROUND, BUT MULTIPLE CITIES HAVE DONE STUDIES ON IT, AND THE MANUFACTURERS HAVE DONE STUDIES AND THE LIMIT IS THREE HUNDRED MICROWATTS. THE MTU THAT WE'RE GETTING WILL TRANSMIT FOUR POINT TWO EIGHT SECONDS PER DAY AT ZERO POINT FOUR ONE MICRO WATTS PER CENTIMETER SQUARED AT EIGHT INCHES.

AND THAT'S POINT ZERO ONE THREE SEVEN PERCENT OF THE LIMIT, AND THAT'S RELEASED IN ONE THIRD OF A SECOND PER DAY.

DON'T THINK THAT'S GOING TO HURT ME, AND EVERY TIME YOU GET YOU DOUBLE THE DISTANCE OF THAT EIGHT INCHES, IT REDUCES YOUR EXPOSURE BY A FACTOR OF FOUR.

SO IT'S THE INVERSE SQUARE LAW.

MR. FULK UNDERSTOOD THAT A LOT BETTER IN COLLEGE THAN I DID, I THINK, BUT THE POWER GOES DOWN VERY QUICKLY.

AND TO COMPARE IT TO A CELLULAR PHONE AT YOUR EAR, THAT'S ONE TO FIVE MICROWATTS PER CENTIMETER SQUARED.

AND THAT IS STILL WAY BELOW THE THREE HUNDRED MICROWATT LIMIT.

SO THIS THIS SYSTEM IS HARMLESS WHEN YOU THEN THINK IT'S AT THE CURB.

MY FRONT DOOR IS TEN, FIFTEEN, THIRTY, FORTY FOOT AWAY.

BY THE TIME IT DOUBLES ALL THAT DISTANCE, IT'S JUST A TINY AMOUNT FOR ONE THIRD OF A SECOND A DAY. SO YOU MAY FIND PEOPLE THAT ARE WORRIED ABOUT RF TRANSMISSIONS.

SOME OF THEM HAVE ALREADY CALLED.

BUT THIS IS A TRUTH ABOUT RF TRANSMISSIONS.

OK. METER REPLACEMENT THREE YEARS AGO, WHEN WE FIRST CONCEIVED OF DOING THIS, WE WERE TELLING COUNSEL WE WERE REPLACING METERS EVERY TWELVE YEARS.

WE STOP UNLESS THE METER STOPS.

WE'RE NOT REPLACING IT BECAUSE THEY DIDN'T WANT TO PAY ONE HUNDRED AND TWENTY FIVE BUCKS FOR A METER AND TWO YEARS LATER, SCRAP IT.

SO WHAT'S HAPPENED IS A LOT OF OUR METERS THAT ARE IN THE GROUND TODAY ARE NOW THIRTEEN, FOURTEEN, FIFTEEN YEARS OLD. AND LIKE WHEN THEY WERE TESTED DURING THE AUDIT, NOW THEY'RE RUNNING AT NINETY TWO OR EIGHTY NINE PERCENT.

WHEN WE PUT THESE NEW [INAUDIBLE] METERS IN.

THEY'RE GOING TO METER CORRECTLY AT NINETY NINE OR ONE HUNDRED PERCENT, SO PEOPLE WILL ACTUALLY BE PAYING FOR THE WATER THEY'RE REALLY CONSUMING.

BUT THAT WON'T STOP PEOPLE FROM BEING UPSET BECAUSE THE METER CAN'T BE WORKING RIGHT.

AND THE SECOND ITEM AFTER THIS IS BUYING A NEW METER TEST BENCH, AND THAT TEST BENCH WILL HELP US TEST THE METERS THAT PEOPLE AREN'T HAPPY WITH.

BUT THESE ARE EXTREMELY GOOD METERS.

AND THAT'S WHY, AFTER FOUR YEARS OF STUDY IN SAN ANTONIO ABOUT WHAT METER TO BUY, THEY ARE IMPLEMENTING AMI WITH SIX HUNDRED THOUSAND OF THESE [INAUDIBLE] METERS THIS YEAR AND NEXT YEAR. SO THIS IS A VERY HIGH QUALITY METER.

SAN ANTONIO STUDIED A BUNCH OF THEM, SAID THESE DEALS ARE THE BEST.

THIS IS THE BEST DEAL.

IT MUST BE A JOKE IN THERE.

OK, I'M MAKING THREE PRESENTATIONS, BUT I WANT TO SHOW YOU ALL THE NUMBERS AT ONCE.

SO THE ACLARA ONE TIME COST TO INSTALL IS ONE POINT EIGHT SEVEN EIGHT THREE EIGHT NINE.

THAT INCLUDES A CONTINGENCY, AND THEN THE FIRST YEAR'S O&M IS NINETY ONE POINT SIX ONE ONE. IF YOU ADD THE O&M PLUS THE AMOUNT FOR THE ONE TIME COST, THAT IS TEN POINT NINE SEVEN ZERO. WHAT I WANT YOU TO REALIZE IS THAT THE ONE TIME COST ARE IN THE GRAY LINES

[01:20:04]

AND THE ANNUAL COST ARE ON THE BLUE LINES.

AND I WANT TO BE ABLE TO SHOW YOU THE ONE TIME COST FOR WHAT WE'RE DOING TONIGHT AND THEN THE RECURRING COST.

SO I HAVE TO SEPARATE THAT NINETY ONE THOUSAND SIX HUNDRED AND ELEVEN FROM THE CONTRACT PRICE. SO WATER AND SEWER CIP IS PAYING THE TEN POINT EIGHT SEVEN EIGHT.

WATER AND SEWER CIP. IT'S ALREADY BUDGETED WA 2002, AND THEN OUR ANNUAL BUDGET FOR FY 22 TO FY 26 AND SPECIFICALLY IN FY 22.

THAT MONEY IS IN OUR BUDGET RIGHT NOW BECAUSE WE ANTICIPATED THESE COSTS WORKING WITH JACOBS AND WHEN WE PRESENTED OUR BUDGET LAST AUGUST, WE HAD ALL THESE NUMBERS IN THERE.

YOU'RE GOING TO SEE IT'S THERE FOR THE PORTAL AND IT'S THERE FOR THE TEST BENCH TOO.

SO THIS IS JUST THE ACLARA PART.

THEN THE TEST BENCH OUT OF TOOLS AND EQUIPMENT 22 BUDGET.

THE SET UP COST DESIGN AND INSTALLATION IS TWO POINT THIRTY NINE SEVEN FIFTY NINE, AND THE TEST BENCH ANNUAL COST IS THIRTY THREE TWO FORTY TWO.

IT'S ALREADY IN THE 22 BUDGET AND ALL THESE THAT RECUR WE INCLUDED IN THE FY 21 WATER AND SEWER RATE STUDY TO CREATE THE RATES THAT WE HAD YOU APPROVE IN NOVEMBER, BUT THAT ALSO CREATED THE RATES FOR FIVE YEARS.

SO ALL THIS STUFF WAS ALREADY INCLUDED IN THE RATE STUDY THAT WOULD RECENTLY DID.

THEN WATER SMART.

THE ONE TIME COST IS FORTY NINE POINT SEVEN FORTY THREE.

THE ANNUAL PORTAL COST IS ABOUT TWO BUCKS A CUSTOMER BECAUSE WE GOT THIRTY TWO THOUSAND SIXTY TWO ONE FIVE THREE.

THE ONE TIME COST IS IN THE FY 22 BUDGET, AS IS THE ANNUAL PORTAL COST.

SO EVERYTHING FROM NINETY SIX ONE ONE ONE DOWN IS IN OUR CURRENT FY 22 BUDGET.

YOU'VE ALREADY BUDGETED WITH US BY APPROVING THE BUDGET SO THE TOTAL HERE START UP COST, ARE ELEVEN POINT ONE SIX SEVEN EIGHT NINE ONE.

FOR ACLARA, THE TEST BENCH AND WATER SMART AND OUR ANNUAL O&M IS ONE EIGHTY SEVEN ZERO ZERO SIX FOR ALL THREE.

NOW WHAT'S GOOD TO NOTE IS THAT REDUCTION IN WATER AND SEWER STAFFING AND THE REDUCTION IN THE NEED TO BUDGET FOR WATER AND SEWER METER REPLACEMENT FOR 10 TO 20 YEARS FOR 10 YEARS, WE WON'T HAVE TO BUDGET VERY MUCH.

ONLY FOR METERS THAT ARE ENTERING THE SYSTEM FOR NEW BUSINESSES AND HOMES.

IF ONE OF THESE METERS BREAKS EARLY, WE GET A NEW ONE FOR FREE FOR 10 YEARS.

IF THE ACLARA MTU BREAKS IN THE FIRST 10 YEARS, FRED BRINGS ME A NEW ONE FOR FREE.

AND IF THE METER BREAKS, [INAUDIBLE] ALSO INSTALLS IT FOR FREE.

FRED MAKES ME INSTALL IT, BUT THAT'S NO BIG DEAL.

SO THE AMI RELATED COSTS ARE GOING TO BE MITIGATED BETWEEN STAFFING REDUCTIONS, WHICH I TALKED ABOUT EARLIER AND BETWEEN THE REDUCTION IN OUR METER REPLACEMENT COST.

WE KEPT OUR METER REPLACEMENT COST AT, I THINK, FOUR HUNDRED AND SIXTY THOUSAND THIS YEAR BECAUSE ACLARA IS ONLY GOING TO FEEL TWO INCH AND SMALLER METERS.

WE HAVE ONE HUNDRED AND FIFTY SOME THREE INCH UP TO SIX INCH METERS AND WE WILL RETROFIT THE NEW [INAUDIBLE] METERS FOR THOSE OURSELVES BECAUSE WE KNOW HOW TO DO IT BECAUSE WE'VE ALREADY HAD AN INSTRUCTION AND WE WILL BE SPENDING TWO HUNDRED AND FIFTY THOUSAND TO RETROFIT THOSE METERS OUT OF THE FY 22 METER BUDGET THAT YOU'VE ALREADY APPROVED.

SO STARTING NEXT YEAR, THE METER BUDGET IS GOING TO DROP.

YES, SIR. RESIDENTIAL ONLY OR RESIDENTIAL AND COMMERCIAL? FOR WHAT? THE WATER METERS THE EVERYBODY EVERY METER IN TOWN WILL BE NEW RESIDENTIAL AND COMMERCIAL.

THANK YOU. AND OUR INTENT IS THAT EVEN IF YOUR RESIDENTS HAS A BAD LINE COMING TO OUR METER AND IT MESSES UP DURING INSTALLATION, WE'RE GOING TO FUND THE EFFORT TO MAKE THE CONNECTION WORK. WE'RE NOT GOING TO GIVE YOU A NEW METER AND SAY, OH, YOUR CONNECTION'S BAD. NOW YOU'VE GOT TO GET A PLUMBER COME OUT HERE.

WE'RE GOING TO BE THEIR PLUMBER, BECAUSE WE'RE FORCING THIS ON THEM.

SO SAME THING IS GOING TO HAPPEN ON COMMERCIAL INSTALLATIONS, WHICH ARE MORE COMPLICATED AND CAN HAVE DIFFERENT TYPES OF PROBLEMS WITH THE BIG VALVES NOT SHUTTING OFF.

I DON'T THINK IT'S VERY GOOD FOR THE CITY TO SAY WE'RE GIVING YOU A NEW METER AND BY THE WAY, YOUR VALVE DOESN'T WORK AND SEND IT COST EIGHT HUNDRED DOLLARS TO GET A NEW ONE.

OK, WE'RE JUST GOING TO TAKE CARE OF THAT OURSELVES.

OK, SO ACLARA ONE TIME COST AND THE ANNUAL COST FOR 22 IS WHAT WE'RE ASKING TO APPROVE TEN POINT NINE SEVEN ZERO, AND THEN THE SOFTWARE DELIVERABLES AND SERVICES, WHICH IS THE SECOND CONTRACT WE'RE ASKING PERMISSION FOR.

THE CITY MANAGER TO SIGN IS FOUR THREE SIX SIX FOUR FOUR THREE AND THAT'S AT NINETY ONE THOUSAND AND CHANGE THAT HAPPENS EVERY YEAR.

[01:25:03]

WE HAD SOME CONCERN ABOUT PROJECT EXECUTION, BUT WE'RE WORKING WITH ACLARA AND WITH JACOBS EMPLOYEES TO MAKE SURE THAT WE HAVE A GOOD PUBLIC INFORMATION CAMPAIGN IN FEBRUARY TO JUNE, ORDER LEAD TIME STAFF TRAINING IN MAY OR JUNE.

WE WILL, AS A EARLY FIELDING, PUT IN 25 HOMES ACROSS THE TOWN.

HOPEFULLY COUNTRY BOOK TO TWIN CREEKS ALL OVER SO WE CAN MAKE SURE ALL THESE COLLECTORS WORK. AND WE'RE LOOKING FOR VOLUNTEERS THAT ARE ALL ON CITY STAFF OR POSSIBLY ELECTED OFFICIALS TO VOLUNTEER TO BE AN EARLY ADOPTER OF AMI AND WE WANT YOU DISPERSED ACROSS THE CITY. SO 25 PEOPLE WILL BE CHECKING FRED CONTRERAS WORK, OUR CONTRACTORS WORK.

THEN WE WILL DO SLOW FIELDING, WHICH IS EIGHT HUNDRED METERS AND MTU'S MONTH ONCE EVERYTHING IS SMOOTH AND GLADYS HAS GOT THE BILLING RUNNING PERFECTLY.

WE WILL GO UP TO THREE THOUSAND METERS A MONTH AND IF WE CAN ACHIEVE THREE THOUSAND AND YOU DO, THE MATH WILL BE THROUGH BEFORE DECEMBER.

SO THIS IS KIND OF OUR SCHEDULE AND WHAT ARE WE DOING FOR THE PEOPLE? OK, CUSTOMERS, YOU'RE GOING TO GET LETTERS AND DOOR HANGERS WITH INSTALLATION AND SCHEDULING INFORMATION WITH A NUMBER TO CALL FOR OUR INSTALLER WHO WOULD BE COORDINATING THIS WITH STAFF.

WE'LL DO SPECIAL SCHEDULING FOR BUSINESSES OR SCHOOLS TO AVOID NEGATIVE IMPACTS THAT WE CAN WORK AROUND. SO IF A RESTAURANT NEEDS THEIR, THEY'RE ONLY CLOSED ON MONDAY OR THEY'RE NEVER CLOSED, WE'LL DO IT AFTER HOURS.

WE'LL HAVE THE INSTALLER COME AFTER HOURS AND PUT THAT NEW METER IN FOR YOU.

WE WILL START OUR INFORMATION CAMPAIGN BECAUSE TERESA WARREN TELLS ME WE WILL IN EARLY 2022 AND WE WILL START TO ADVERTISE HOW WE'RE DOING CONVERSION AND WHAT THE PORTAL WILL DO FOR YOU. AND THEN VERY IMPORTANTLY, IT CAN GET DIFFICULT TO GET PAST 50 TO 60 PERCENT ADOPTION OF THE PORTAL.

AND IF I'M PAYING TWO BUCKS A YEAR FOR EVERYBODY TO HAVE IT, I WANT 75 OR 80 PERCENT OF THE PEOPLE TO HAVE IT.

THEY NEED THE PORTAL IN ORDER TO KNOW THEY HAVE A PROBLEM.

IF THEY DON'T HAVE THAT CONNECTION.

THEY WON'T GET THE INFORMATION.

OK? ARE THERE QUESTIONS ON AMI OR THERE IS SOMETHING I WAS GOING TO LOOK UP THAT I PROMISED CHRIS? WHAT WAS IT? WHO'S GOT? AMI IN THE AREA OR? PARDON ME.

OUR CITY MANAGER HELPED FIELD THE FIRST AMI SYSTEM IN PLANO WHEN HE WAS THE MANAGER OF UTILITY BILLING AND MORE IN PLANO.

BUT TODAY THEY ARE FIELDING A NEW SYSTEM, THEIR SECOND ONE.

IT HAPPENS TO BE THE ACLARA SYSTEM THAT WE ARE DOING.

THEY TESTED THE ACLARA SYSTEM, THESE MTUS AND THE COLLECTORS.

THEY LINED UP ALL THE COMPETITORS AND THEY INSTALLED METERS IN A NEIGHBORHOOD AND THEY SAW WHICH ONE WORKED BEST OF THE 10 AND ACLARA WON.

SO I AM NOT UNHAPPY BECAUSE PLANO STUDIED IT THAT A CLEARER ONE BASED UPON THE WAY WE EVALUATED.

WELL, FRISCO IS FIELDING A NEW SYSTEM NOW.

MCKINNEY IS FIELDING NOW WYLIE IS FIELDING NOW.

PRINCETON FIELDED PRINCETON.

ALL THREE HUNDRED PEOPLE FIELDED IN 2018.

FARMERSVILLE HAS HAD IT SINCE 15 MELISSA SINCE 21, FORNEY STARTING NEXT YEAR.

RICHARDSON IS CONVERTING FROM RADIO READ TO AMI NEXT YEAR.

DENTON IS THROWING IN FIFTY THOUSAND METERS IN 22.

SAN ANTONIO I MENTIONED SIX HUNDRED THOUSAND [INAUDIBLE] METERS GOING IN STARTING THIS YEAR AND GOING FOR FIVE OR SIX YEARS.

AUSTIN GOT AMI IN 19 FORT WORTH AND 14 DALLAS AND 20 PEARLAND IN 19 PROSPER IN 2008 AND I GOT MORE ON THE BACK, SO I'LL STOP NOW.

BUT CITIES THAT WANT TO AFFORD THEIR RESIDENTS THIS TECHNOLOGICAL CAPABILITY ARE DOING THIS. IT COMES AT A PRICE AND THAT PRICE IS WHAT WE'VE SHOWN TODAY.

PART OF THAT PRICE IS MITIGATED BY LESS METERS WE BUY AND BUY PERSONNEL REDUCTIONS AND OTHER PARTS OR BECAUSE WE'RE GOING TO ACTUALLY BILL WATER, PEOPLE ACTUALLY USE AND THAT WILL PROVIDE MORE REVENUE FUND.

IF THAT REVENUE IS EXCESS WE'LL DECREASE OUR RATE INCREASES GOING INTO THE FUTURE, IT'LL HELP OBVIATE THE NEED FOR RATE INCREASES.

WE DID NOT IMPLEMENT THIS TO MAKE MORE MONEY.

WE IMPLEMENT IT TO RESPOND TO CUSTOMER CONCERNS.

AND THAT WAS A LONG ANSWER TO ONE QUESTION.

I'M SURE THERE'S MORE.

YEAH, STEVE, WHAT'S THE RESIDENTIAL PENETRATION OF USE IN THE PORTAL?

[01:30:01]

WHAT DO WE EXPECT? WE EXPECT 70 PERCENT THAT HAVE FINISHED IT SAY YOU GO FROM 20 PERCENT TO 40 PERCENT TO 60 PERCENT AND IT TAKES YEARS OF EFFORT AND UTILITY BILL STUFFERS AND OFFERING PEOPLE TO COME INTO A MEETING ROOM TO HELP US SET IT UP.

YOU'VE GIVEN ME A COUPLE OF CSRS EXTRA TO HELP DO THAT, CUSTOMER SERVICE REPRESENTATIVES.

THEY'LL BE DEDICATED TO HELPING PEOPLE SET THIS UP.

MAYBE WE OFFER TIMES THEY CAN COME IN AND HELP GET IT DONE.

THERE'LL BE PEOPLE LIKE ME THAT'LL DO IT ON THEIR OWN AND IT'LL BE A BREEZE.

THEY'LL BE PEOPLE THAT WILL BE SCARED TO DEATH OF IT.

WHAT'S WHAT'S A GOOD? WHAT'S A GOOD NUMBER 60 PERCENT? BECAUSE HE CAN TELL AND IN FACT, THE THE WATER SMART LADY COULD TELL US TOO BECAUSE SHE KNOWS EXACTLY WHAT PEOPLE ARE DOING.

I MIGHT ASK HER THAT AND SEND THAT TO YOU IN A NOTE NEXT MONDAY.

AND THEN ON THE THE RESIDENT THEMSELVES WHEN THIS IS BEING DONE, MAYBE YOU COVERED IT.

IS IT A COUPLE HOURS? HOW LONG ARE THEY? OH NO, IT WON'T BE PERHAPS 30 MINUTES [INAUDIBLE].

OK, BUT THEY THEY WILL ONLY SHUT OFF YOUR HOUSE BECAUSE THEY'LL TURN IT OFF AT THE CURB STOMP. DO YOUR THING.

YOU'RE GOING TO KNOW THEY'RE COMING.

THEY'RE GOING TO MAIL. YOU LATER GIVE YOU A DOOR TAG, YOU'RE GOING TO KNOCK ON THE DOOR.

THEY'LL BE IN A UNIFORM, THEY'LL BE AN IDENTIFIED TRUCK.

THEY'VE ALL HAD BACKGROUND CHECKS.

I'M SURE YOU ALL READ ALL THAT LITTLE SHORT CONTRACT TO KNOW ALL THIS, BUT THESE GUYS ARE ALL BACKGROUND CHECKED. THEY'RE GOOD.

THEY'VE DONE THIS IN OTHER CITIES.

THEY'RE COMING TO US AFTER ANOTHER FIELDING THEY'RE JUST COMPLETING IN TEXAS.

THE COMPANY HAS ALL FULL TIME EMPLOYEES.

IT DOESN'T HIRE LOCAL FOLKS.

SO AND THE COMPANY THAT'S INSTALLING IS ONE OF THE KEY REASONS WE REALLY PREFERRED ACLARA'S APPROACH BECAUSE THIS IS A QUALITY COMPANY THAT WE CAN TRUST IN OUR NEIGHBORHOODS. AND THEN ON THE PRESENTATION, GO UP ONE SLIDE, IF YOU WOULD PLEASE.

I THINK IT WAS THE SLIDE BEFORE THIS ONE I HAD A QUESTION ON WHAT IS SO THE UPPER RIGHT THAT THE DEVICE THAT'S PICKING OUT THE SIGNAL THERE IS THE METER TRANSMISSION UNIT, THE MTU, OK, I'M JUST SHOWING IT'S RADIATING THE RF.

SO WHAT WHAT POWERS THAT IS, IS IT BATTERY? IT'S CONNECTED TO THIS JUST LIKE THE METER AND IT IS A TWO WATT UNIT, SO IT EMITS AT THE UNIT, IT'S TWO WATTS.

ALL RIGHT. SO THESE BATTERIES GO OUT 20 YEAR GUARANTEE, 20 YEAR GUARANTEE BATTERIES GO OUT IN LESS THAN 10 YEARS.

FRED BRINGS ME A NEW ONE.

AND THEN FROM 10 TO 20, I GET 80 PERCENT, 70 PERCENT.

THERE'S A SLIDING SCALE.

IF IT GOES OUT EARLY, THEY WILL LAST 20 YEARS IF WE DON'T EXERCISE THEM MORE THAN THEY EXERCISE THEMSELVES.

THE SYSTEM HAS ALLOWED FOR A [INAUDIBLE].

LET ME GET BACK UP HERE. A CSR CAN QUERY IT.

WHAT'S YOUR CURRENT READING? AND WE CAN ACTUALLY HAVE IT READ MORE FREQUENTLY, BUT IF IT READS MORE FREQUENTLY, IT GOBBLES UP THE BATTERY.

YEAH. SO WE WILL ONLY PROGRAM IT.

NOT THE RESIDENT.

YEAH. SO 10 YEARS DOWN THE ROAD, THEN THE BATTERIES DO GO OUT.

RESIDENTS STILL GET WATER.

WE'RE JUST NOT READING, IT JUST WONT REGISTER THE WATER.

GOT IT. THE THE THE [INAUDIBLE] METER, THAT PIPE THAT YOU SEE THERE IS AN OPEN PIPE.

THERE'S NOTHING THAT MOVES IN THE METER.

IT'S ALL REGISTERING THROUGH THIS NEW ULTRASONIC TECHNOLOGY, SO THE PIPES COMPLETELY OPEN, IT JUST WON'T REGISTER THEIR USE.

BUT BOTH THE METER AND THE MU TELL US WHEN THEY HAVE A PROBLEM.

SO THEY REPORT TO GLADYS AND UTILITY BILLING MTU.

SO AND AT THIS ADDRESS IS HAVING A HICCUP AND THEN A METER READERS GO WORK ON IT.

ALL RIGHT. AND IF THE METER IS TAMPERED WITH OR SOMEBODY PUTS A MAGNET ON IT OR ANYTHING THEY CAN THINK TO DO WITH IT, IT GIVES US A TAMPER OR.

SO I HAVEN'T TRIED TO GIVE YOU A THOUSAND DETAILS, ONLY ONE HUNDRED, BUT THESE ARE REALLY GOOD SETUP. OK.

SO FOR CONNECTIONS AND DISCONNECTIONS THAT CAN ALL BE DONE REMOTELY? YOU MEAN THE CUSTOMER, JUST CONNECTING THE WATER FOR THE CUSTOMER OR NO NEW CONNECTIONS? THERE IS A SHORT LAY LENGTH METER THAT HAS THE COPPER PART IS SHORTER THAT YOU CAN COUPLE WITH A DISCONNECT UNIT THAT FRED HAPPENS TO SELL TOO.

AND THEN THAT TAKES AN MTU THAT HAS A DUAL PORT.

YOU SEE THE WIRE GOING TO IT.

THERE'S TWO PORTS AND YOU CAN SEND IT A SIGNAL FROM UTILITY BILLING SHUT MASSEY'S WATER OFF, TURNS IT OFF.

THEN WHEN I GO PAY [INAUDIBLE] WATER ON COMES ON, BUT WE DIDN'T WANT TO THROW THAT EXTRA COST IN.

WHAT WE'RE GOING TO DO IS WE'LL PROBABLY LOOK AT THAT OVER TIME.

IS IT ANY SURPRISE? WE HAVE HISTORICALLY A SMALL GROUP OF HISTORICALLY GROUP OF PEOPLE THAT DON'T PAY ON TIME AND WE CUT OFF LIKE ONE PERCENT OR THIRTY TWO THOUSAND IS REALLY THE CUT OFF GROUP, SO

[01:35:05]

IT'S STILL PRETTY EXPENSIVE TO DO THAT.

IF WE DON'T DO IT, A METER READER WILL STILL GO OUT AND TURN THE [INAUDIBLE].

SO THERE'S SOME COST BENEFIT TO THAT TOO.

I JUST DIDN'T WANT TO THROW TWO OR THREE HUNDRED INTO THIS FIELDING AND DRIVE THE COST UP MORE. NO, I AGREE.

YES, SIR, BUT THAT'S A REAL GOOD QUESTION.

YOU'VE GOTTEN INTO SEVERAL QUESTIONS THAT ARE GOOD THAT I WASN'T COVERING.

HOW SUSCEPTIBLE ARE THESE BATTERIES TO ISSUES SUCH AS THE METER BOX FLOODS FOR SOME REASON OR ANOTHER? NO, THEY'RE COMPLETELY WATERPROOF.

IN FACT, THEY'RE SO WATERPROOF YOU CAN'T REPLACE THE BATTERY ON EITHER THE METER OR THE MTU. SO THEN YOU ACTUALLY HAVE TO REPLACE THE YOU HAVE TO REPLACE THEM SOMETIME BETWEEN 10 AND 20 YEARS. WE HOPE THEY ALL GO 20 YEARS.

NOW LET ME TAKE THAT BACK ON THE LARGER [INAUDIBLE] METERS, THREE INCHES AND ABOVE.

YOU CAN CONTINUE TO USE THE METER AND REPLACE THE BATTERY, BUT YOU CAN'T PLACE THE MTU BATTERY, BUT ON THE LARGER METERS ARE IN THERE.

IN THE BIGGER CAN, THE BIGGER BOX.

WE CAN REPLACE THE BATTERY BECAUSE THOSE ARE A LITTLE BIGGER.

THERE'S MORE ROOM IN THE METER, RIGHT, JOHN? THEY'RE NODDING. JOHN PHILLIPS, TIM HALL AND MY RIGHT HAND MAN ARE NODDING, BUT YOU'RE REALLY GETTING INTO THE WEEDS NOW.

I APPLAUD YOUR QUESTIONS TO TELL YOU THE TRUTH.

WELL, I'LL THROW ANOTHER ONE AT YOU.

HOW IS THIS GOING TO BE IMPLEMENTED AT THE VARIOUS MULTIFAMILY FACILITIES THAT WE HAVE? MOST MULTIFAMILY FACILITIES OF COURSE, THEY HAVE SEPARATE IRRIGATION METERS THAT WE'LL REPLACE AND MOST OF THE MULTIFAMILY, THE OLDER ONES.

THERE IS A TWO INCH METER THAT SERVES EIGHT OR TEN OR TWELVE UNITS IN THE BIG BUILDINGS.

THEY PROBABLY HAVE 10 FOUR INCH OR SIX INCH METERS THAT SERVE THE NEWER ONES THAT ARE JUST BIG, MASSIVE STRUCTURES.

SO THEY HAVE A FOUR OR SIX INCH METER THAT WILL REPLACE.

WHAT SIZE METER IS IT OUT THERE AT THE THE FITNESS THING ON 121? THE BIGGEST METERS ARE IN PARK AND REC FOR THE IRRIGATION AT THE BIG SPORTS FIELDS.

ANY OTHER QUESTIONS? IF NOT, THANK YOU VERY MUCH, STEVE.

I DID WANT TO MAKE A FEW COMMENTS THAT BEING INVOLVED IN THIS PROCESS, I WAS VERY IMPRESSED WITH HOW THOROUGH THE EVALUATION PROCESS WAS CONDUCTED.

MATTER OF FACT, I THINK IT'S PROBABLY ONE OF THE MOST THOROUGH EVALUATION PROCESSES I'VE EVER BEEN INVOLVED WITH, SO I WOULD DEFINITELY WANT TO SAY THANK YOU.

THANK YOU, JACOBS.

AND IT'S GOOD TO SEE THAT WE WENT THROUGH THAT PROCESS BECAUSE I THINK IT'LL PAY US GREAT DIVIDENDS IN THE FUTURE.

TO ME, THERE ARE SO MANY POSITIVES ABOUT THIS THAT MAKES IT SUCH A GOOD THING FOR OUR CITY. THE THE FIRST THING I THINK OF IS JUST THE FACT THAT WE'RE MOVING INTO A NEW TECHNOLOGY THAT'S GOING TO GIVE US SO MANY BENEFITS THAT COME ALONG WITH IT.

THE BIGGEST PART THAT I SEE IS THE ANALYTICS JUST BEING ABLE TO HELP ANALYZE SOMETHING, IDENTIFY PROBLEMS AND THEN HELP PEOPLE RESOLVE THOSE PROBLEMS QUICKLY AND NOT HAVE THINGS THAT ARE LONG AND DRAWN OUT THAT NEVER GET RESOLVED.

I THINK THE OTHER THING IS THAT HAVING A PORTAL THAT OUR CITIZENS ACTUALLY HAVE THE OPPORTUNITY TO GO IN AND LOOK AT THEIR OWN READINGS AND AND KIND OF DO THEIR OWN SELF DIAGNOSTICS IF THEY TAKE IT TO THAT LEVEL.

AND THEN OBVIOUSLY THIS SYSTEM HAS THE ABILITY.

I KNOW YOU SAID THAT WE'RE ONLY DOING SO MANY READINGS IN A DAY, BUT IT DOES GIVE US THAT ABILITY THAT IF WE FIND A DIFFICULT PROBLEM OUT THERE, WE CAN DIAL THAT UP A LITTLE BIT JUST TO AT LEAST FIGURE THOSE PROBLEMS OUT.

AND TO ME, THE MOST IMPORTANT THING ABOUT ALL OF THIS, IT'S ALL ABOUT WATER CONSERVATION.

THAT'S WHY WE'RE DOING THIS.

YOU KNOW, WE WANT TO SAVE WATER, WHICH IS A GOOD THING TO DO.

NOT NOT JUST BECAUSE WE WANT TO KEEP EVERYBODY'S WATER BILLS LOW AND EVERYTHING ELSE IT'S KNOW. WE JUST WANT TO BE GOOD STEWARDS OF OUR ENVIRONMENT, AND I THINK THIS HELPS US DO THAT. SO WITH THAT, I JUST WANT TO SAY THANK YOU VERY MUCH FOR ALL YOUR WORK AND EFFORT ON THIS. I KNOW THIS GETS US UP TO THIS POINT, BUT WE STILL HAVE A LOT OF WORK TO TO DO IN THE FUTURE. THE LAST COMMENT I WOULD LIKE TO MAKE IS JUST THE FACT THAT THERE WERE SUCH A GREAT TEAM ASSEMBLED IN THIS PROCESS.

NOT ONLY WAS JACOBS A GOOD PARTNER IN THIS PROCESS, BUT ALSO ALL OF THE CITY STAFF THAT WORKED WITH YOU FROM PURCHASING AND YOUR ASSISTANTS AND EVERYBODY ELSE.

I THINK EVERYBODY BROUGHT A LOT OF GOOD COMMENTS TO THE TABLE WHEN I HEARD EVERYBODY TALKING ABOUT WHAT'S GOOD ABOUT THIS METER AND JUST ALL THE VARIOUS THINGS THAT WERE EVALUATED. AND I DON'T THINK HE LEFT TOO MANY STONES UNTURNED.

I DON'T THINK YOU DID, BUT HATS OFF TO YOU FOR DOING A GREAT JOB.

THANK YOU, SIR. THANK YOU.

ALL RIGHT. WITH THAT, I WILL ENTERTAIN A MOTION TO APPROVE THE FIRST ITEM, WHICH IS ITEM FIVE POINT THREE.

[01:40:11]

NO. I'LL MAKE A MOTION, BUT I JUST I JUST WANTED TO COMMENT BECAUSE I KNOW THAT THERE ARE PEOPLE OUT THERE THAT LOOK AT THIS PRICE TAG AND AND IT'S IT BOTHERS THEM AND AND.

AND [INAUDIBLE] I KNOW YOU MADE SOME GREAT REMARKS AND I DO APPRECIATE THE PROCESS AND WHAT JACOBS DID. AND YOU KNOW, AND I KNOW THAT THE PRICE PRICE WENT UP.

BUT YOU AND I TALKED TODAY AND I LIVED THAT 2019.

IT WAS MY FIRST YEAR ON COUNCIL AND I THOUGHT, WHAT IN THE HECK DID I GET MYSELF INTO BECAUSE I WAS GETTING INUNDATED BY EMAILS OF PEOPLE SUGGESTING AS MUCH AS FRAUD BY THE CITY? AND IT CONCERNED ME.

WE CALLED FOR THE AUDIT.

WE TALKED ABOUT AMI AND OTHER CITIES DOING IT, AND THIS WAS THIS WAS THE ANSWER.

THIS THE ABILITY AND MR. SHAFER ASKED THIS QUESTION TODAY, EARLIER AND I SAW IT AN EMAIL WHICH I THOUGHT WAS A GREAT QUESTION ABOUT THE REVENUE THAT IS GENERATED.

AND YOU TOUCHED ON IT AGAIN TONIGHT, AND THAT'S ABOUT SOME OF THESE METERS RUNNING AT 85, 92 PERCENT CAPACITY.

WHAT WE DISCOVERED IN THE AUDIT WAS THE FACT THAT WE WERE UNDER, YOU KNOW, CHARGING THE RESIDENTS THAT WERE CLAIMING THAT THEY WERE USING TOO MUCH MONEY DEAD ON ABOUT THE THE THE DAYS AND REACHING THE UPPER TIER.

I MEAN, BECAUSE IF YOU'RE GOING THIRTY SEVEN DAYS AND YOU'RE GETTING A METER OUT THERE, INEVITABLY A CUSTOMER IS GOING TO FALL UP AFTER THIRTY FIVE DAYS.

IF THEY'RE IRRIGATING THEIR YARD, THEY'RE GOING TO FALL INTO THAT MOST EXPENSIVE TIER AND AND THIS FIXES THAT.

AND FINALLY, I HAVE SAID ON NUMEROUS OCCASIONS THAT THAT I'M PROUD OF THE FACT THAT WE AS A CITY AND WHEN WE DID THE BUDGET THAT OF THE 13 MEMBER CITIES OF THE NORTH TEXAS MUNICIPAL WATER DISTRICT, WE HAVE THE MOST FAVORABLE RATES OF ANY CITY.

I'M PROUD OF THAT FACT.

AND YOU AND WE TALKED ABOUT IT BECAUSE I WANTED TO.

I ASKED YOU TODAY, DID WE ARE THESE COSTS ARE THESE THESE RATES THAT ARE INCREASING ARE THE ANNUAL COST LAYERED INTO THESE RATE INCREASES? AND YOU SAID YES.

AND AND AND I JUST WANTED TO CONFIRM THAT AND AND YOU TOLD ME THAT KNOWING ALL THAT, KNOWING THAT THERE'S REVENUE OPPORTUNITIES, I THINK THIS IS, YOU KNOW, 21ST CENTURY TECHNOLOGY AND WE AS A CITY NEED TO BE THERE.

WE HAVE A TECHNICALLY SAVVY BACK TO DAREN'S POINT ABOUT WHO'S GOING TO USE THE PORTAL.

I THINK I WOULD LIKE TO THINK EVEN MORE SO IN ALLEN BECAUSE, YOU KNOW, WE ARE MORE TECHNICALLY SAVVY CITY.

I MEAN, A MUCH A HIGHLY EDUCATED POPULATION.

SO I SAY THAT BECAUSE I DON'T WANT PEOPLE TO THINK, YOU KNOW, I'M JUST APPROVING THIS WILLY NILLY. I MEAN, WE'VE TALKED ABOUT IT.

YOUR PRESENTATION IS EXCELLENT, AS ALWAYS, STEVE.

AND AND I'VE GIVEN THIS A LOT OF THOUGHT.

I APPRECIATE THE QUESTIONS FROM THE COUNCIL BECAUSE THIS IS A LOT OF INFORMATION TO DIGEST TONIGHT. I'VE BEEN ON IT FOR FOR ABOUT TWO AND A HALF YEARS, LISTENING AND UNDERSTANDING THREE OF MY COLLEAGUES UP HERE ARE JUST GETTING SOMEWHAT INTRODUCED TO IT BECAUSE THEY WEREN'T PART OF THAT 2019 DEBACLE, IF YOU WILL.

SO AND WITH THAT SAID, I JUST I JUST THINK IT'S TIME AND AND THAT'S WHY I'M IN FAVOR OF IT. SO WITH THAT, I AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH ACLARA TECHNOLOGIES LLC FOR INSTALLATION OF ADVANCED METER INFRASTRUCTURE WITH A PROJECT PROJECTED PROJECT COST OF TEN MILLION NINE HUNDRED AND SEVENTY THOUSAND DOLLARS AND NEGOTIATED AND EXECUTED AN AGREEMENT FOR THE ANNUAL ANNUALLY RECURRING COSTS ASSOCIATED WITH SOFTWARE DELIVERABLES AND SERVICES REQUIRED TO SUSTAIN ADVANCED METER INFRASTRUCTURE WITH A PROJECTED COST FROM FISCAL YEAR 23 TO 26 OF THREE HUNDRED AND SIXTY SIX THOUSAND FOUR HUNDRED AND FORTY THREE DOLLARS.

SECOND, WE HAVE A MOTION AND A SECOND.

DOES EVERYONE UNDERSTAND WHAT THEY'RE VOTING ON? IF SO, PLEASE CAST YOUR VOTE.

THIS ITEM PASSES UNANIMOUSLY, SO LET'S MOVE ON TO ITEM FIVE POINT FOUR SAME THING AND ENTERTAIN A MOTION AND A SECOND.

I'LL MAKE A MOTION TO APPROVE ITEM FIVE POINT FOUR.

I JUST WANT TO FOLLOW UP ON MR. SCHULMEISTER REAL QUICK.

YOU KNOW, I'VE ONLY BEEN ON THE COUNCIL SINCE JUNE.

I REMEMBER WHEN THIS HAPPENED BACK IN 19 AND IT WAS QUITE A DEBACLE.

AND I FOLLOWED IT ALL THE WAY THROUGH TO PRESENT.

EVERYBODY HAS GREAT QUESTIONS.

I WAS GOING TO SAY SOMETHING BUT DIDN'T NEED TO.

BUT THIS IS NOT A PROCESS THAT THIS IS NOT SOMETHING THAT JUST HAPPENED LAST MONTH OR

[01:45:06]

LAST YEAR. IT HAPPENED. IT STARTED IN 2019.

SO, YOU KNOW, EVEN THOUGH [INAUDIBLE] I'VE BEEN UP HERE THE WHOLE TIME I HAVE FILED THIS, THE WHOLE TIME. AND YOU KNOW, SO I'LL MAKE THAT MOTION.

WE HAVE A MOTION, DO WE HAVE A SECOND? ALL RIGHT. DOES EVERYONE UNDERSTAND WHAT THEY'RE VOTING ON? IF SO, PLEASE CAST YOUR VOTE.

ITEM FIVE POINT FOUR PASSES UNANIMOUSLY, LET'S GO AHEAD AND MOVE ON TO ITEM NUMBER FIVE POINT FIVE. DO WE HAVE A MOTION AND SECOND, MAKE A MOTION TO PASS ITEM FIVE POINT FIVE.

I'LL SECOND.

AND DOES EVERYONE UNDERSTAND WHAT THEY'RE VOTING ON? IF SO, PLEASE CAST YOUR VOTE.

ITEM PASSES UNANIMOUSLY.

CONGRATULATIONS, GOOD LUCK, STEVE.

THANK YOU THANK YOU. THANK YOU.

CONGRATULATIONS. I'D LIKE TO ADD ONE MORE THING COLONEL.

COLONEL MASSEY, THANK YOU FOR THE PRESENTATION.

THANK YOU FOR THE LEVEL OF PROFESSIONALISM WE LOVE YOUR PRESENTATIONS, ALWAYS, AND THANKS FOR THE WORK THAT YOU AND YOUR TEAM DO HERE FOR THE CITY.

SO THANK YOU. I'LL SAY ABOUT THE COST IN MARCH OF LAST YEAR.

JACOBS TOLD ME THIS WILL COST FROM EIGHT TO FIFTEEN MILLION, BUT THE MOST LIKELY COST IS 11 MILLION AND WE'RE AT TEN POINT NINE SEVEN.

AND THAT'S THE WAY JACOBS HAS BEEN THROUGH THIS WHOLE THING.

KNOWING EXACTLY WHAT WAS GOING TO HAPPEN, MAKE SURE WE NEGOTIATED HARD BUT FAIRLY WITH ACLARA. AND I THINK WE GOT GOOD CONTRACTS FOR EVERYTHING WE'RE DOING, AND I'M I'M VERY PLEASED. LIKE THE MAYOR SAID WITH THE TEAM THAT WAS ON THE SELECTION COMMITTEE AND THE STEERING COMMITTEE AND EVERYBODY I'VE WORKED, IT HAS BEEN GREAT.

THANK YOU. THANK YOU VERY MUCH, SIR.

THANK YOU, STEVE. I APPRECIATE IT.

GOOD LUCK. SO WE'LL GO AHEAD AND MOVE ON TO THE NEXT ITEM ON THE AGENDA, WHICH IS SIX

[6.1 Calendar.]

POINT ONE, THE CALENDAR.

YOU HAVE SEVERAL ITEMS THERE.

SO WE HAVE, OF COURSE.

OBVIOUSLY, CITY HALL IS CLOSED FOR CHRISTMAS EVE AND CHRISTMAS DAY COUNCIL.

THE NEXT COUNCIL MEETING IS CANCELED AGAIN.

WE'RE CLOSED OVER THE NEW YEAR'S TIME PERIOD AND SO OUR NEXT REGULAR COUNCIL MEETING DOES NOT OCCUR UNTIL AFTER THE FIRST OF THE YEAR ON JANUARY 11TH.

ARE THERE ANY OTHER CALENDAR ITEMS? IF NOT, WE'LL GO AHEAD AND MOVE ON TO ITEM SIX POINT TWO, WHICH IS ITEMS OF INTEREST.

[6.2 Items of Interest.]

AND SINCE WE DON'T HAVE A SECOND MEETING THIS MONTH, WHICH IS WHERE I NORMALLY ADDRESS THIS, I'M SURE EVERYBODY KNOWS BY NOW THAT I DO A CHARITY OF THE MONTH THIS MONTH, MY CHARITY OF THE MONTH WHERE I DONATE MY STIPEND OR COUNCIL SALARY.

IF YOU WANT TO CALL IT THAT, MY CHARITY OF THE MONTH IS VETERAN CENTER OF NORTH TEXAS.

WE JUST HAD A PRESENTATION BY ONE OF THE ROTARY CLUB MEMBERS LAST WEEK ABOUT THE VETERANS CENTER IN NORTH TEXAS AND TALKING ABOUT THE FACT THAT IT COORDINATES ASSISTANCE FROM NEARLY 1000 DIFFERENT ORGANIZATIONS WITHIN THE STATE OF TEXAS THAT OFFER SERVICES TO VETERANS. AND BASICALLY, THEY GET WITH THE VETERANS, IDENTIFY WHAT THEIR NEEDS ARE AND THEN BASICALLY HELP CUSTOMIZE OR TAILOR, YOU KNOW, RESOURCES TO BE MADE AVAILABLE TO THEM TO HELP THEM OUT IN THEIR TIME OF NEED.

SO IF YOU'RE INTERESTED IN THAT, LOOK THEM UP ONLINE VETERANS CENTER IN NORTH TEXAS, I'M SURE THEY WOULD APPRECIATE YOUR CONTRIBUTION AS WELL.

AND THEN THE SECOND THING I WANTED TO DO IS JUST MAKE A NOTE ABOUT AN EVENT THAT WE HAD LAST WEEK WHERE WE HAD THE HOLLY JOLLY EVENT OVER BY THE LIBRARY AND ALL THAT.

AND I JUST WANTED TO GET, YOU KNOW, SAY, KUDOS TO STAFF AND EVERYBODY ELSE THAT WAS INVOLVED WITH THAT EVENT BECAUSE THAT WAS JUST OVER THE TOP.

AND I WAS REALLY IMPRESSED WITH THE WAY IT WAS SET UP, THE WAY IT WAS RUN AND ANYBODY ASSOCIATED WITH THAT.

I JUST WANT TO SAY THANK YOU FOR A GREAT JOB BECAUSE IN TALKING TO A LOT OF CITIZENS THAT WENT TO THAT EVENT, THEY WERE ALL JUST, YOU KNOW, TALKING UP ABOUT HOW GREAT IT WAS.

AND THEY WANT TO SEE US TO DO IT AGAIN NEXT YEAR AND BIGGER AND BETTER IS ALWAYS GOOD.

SO ANYWAY, ANY ANY OTHER ITEMS OF INTEREST? I GOT ONE. YOU KNOW, THE CITY OF ALLEN AND THIS COMMUNITY, WE'VE WE'VE BEEN KNOWN TO HAVE A LOT OF GREAT GYM GYMNASTS, FEMALE GYMNASTS.

AND I JUST WANT TO RECOGNIZE ONE.

HER NAME IS KATELYN JONG.

SHE LIVES HERE.

SHE WORKS OUT HERE IN ALLEN.

SHE'S AN ALLEN RESIDENT, AND SHE'S 15 YEARS OLD FROM ALLEN, TEXAS, NOW.

SOME OF THESE THINGS THAT SHE'S DONE IS INCREDIBLE WHEN IT COMES TO GYMNASTICS.

THEY CALL HER KIKO.

SHE'S BEEN TRAINING AT METROPLEX GYMNASTICS SINCE SHE WAS THREE YEARS OLD.

IN 2021.

2021 WILL BE HER LAST YEAR TO COMPETE AS A USA GYMNAST INTERNATIONAL JUNIOR ELITE BEFORE

[01:50:05]

SHE MOVES INTO THE SENIOR DIVISION IN 2022.

HERE'S HERE'S SOME STATS.

SHE WON THE ALL AROUND JUNIOR NATIONAL TEAM MEMBER.

SHE WAS A GYMNAST, TEAM MEMBER.

SHE THE U.S.

THE U.S. CLASSIC CHAMPIONSHIP IN INDIANAPOLIS.

SHE WON THAT THE JUNIOR USA CHAMPIONSHIP IN FORT WORTH.

SHE WON THAT THE JUNIOR PAN AM.

SHE WAS THE JUNIOR PAN AM CHAMPION IN MEXICO, AND SHE WAS THE JUNIOR PAN AM GAMES CHAMPION IN CALIFORNIA AND IN COLUMBIA IN CALIFORNIA.

SORRY, THIS GIRL'S AMAZING GYMNAST, AND WE'RE GOING TO PROBABLY SEE HER IN THE LIGHTS AND JUST KUDOS TO HER AND MAYOR.

I'D LOVE TO BRING HER TO ONE OF THE COUNCIL MEMBERS AND DO A LITTLE PROCLAMATION AND SHOW THAT WE WERE BEHIND HER BECAUSE WE MAY SEE HER IN OLYMPICS ONE DAY.

WE CAN CERTAINLY DO THAT.

YEAH, SHE SHE FROM WHAT I COULD TELL, SHE DOESN'T LOSE.

SHE ONLY SHE DOES NOT LOSE.

SHE DOES NOT. SHE'S SHE'S VERY EXCEPTIONAL.

YES. ANY OTHER ITEMS? YEAH, I GUESS I JUST WOULD LIKE TO LIFT UP IN PRAYER.

TOMMY BERRY MOST OF YOU KNOW, TOMMY TOMMY ACTUALLY REPLACED GEORGE AS A CDC PRESIDENT AND AND HE'S ALSO THE CHAIR OF THE DOWNTOWN STEERING COMMITTEE.

AND TOMMY, TODAY ONE WENT IN SURGERY TO REPAIR A PRETTY HAVE A PRETTY SERIOUS SURGERY ON HIS NECK, WHERE HE'S GOT SOME VERTEBRAE ISSUES THAT WOULD CAUSE PARALYSIS AND AND I JUST LIFT HIM UP IN PRAYER AND ASK ALL OF YOU TO TO KEEP TOMMY AND HIS FAMILY IN YOUR THOUGHTS AND PRAYERS. THANK YOU FOR BRINGING THAT UP.

ANYONE ELSE? IF NOT, I WOULD ENTERTAIN A MOTION TO ADJOURN.

MOTION TO ADJOURN, SECOND.

ALL RIGHT. PLEASE VOTE NOW.

ARE YOU READY? OK.

ALL RIGHT. JUST WE'RE GOOD.

WE'RE ADJOURNED. THANK YOU VERY MUCH.

MERRY CHRISTMAS AND HAPPY NEW YEAR!

* This transcript was compiled from uncorrected Closed Captioning.